Manuscript Quality & Operations Specialist II (Hybrid)

American Medical Association; Chicago (IL); Hybrid; USD 74,000 - 98,000; Full time

Benefits offered by this job

Incentive plan

Job summary

The American Medical Association (AMA) seeks a Manuscript Operations Specialist II for our Chicago, IL, Hybrid office. You will review scientific manuscripts, assess copyediting quality, and help editors improve clarity and accuracy to meet publication standards.

The role requires a Bachelor's degree and 3+ years in medical/scientific copyediting, with strong communication, negotiation, and CMS experience. Hybrid work involves three days in-office per week with AMA benefits and an incentive plan.

Qualifications

• Bachelor's degree in English, journalism, communications, biological or physical sciences, or mathematics.
• Minimum 3 years of related experience as a copyeditor for a medical, scientific, or technical publication.
• Must have excellent communication and negotiation skills to interact with freelance copyeditors, copyreaders, authors, and staff to meet editorial and publication deadlines; prior experience preferred.
• Familiarity with AMA Manual of Style, electronic editing software, web-based content management systems, and an email-intensive environment is strongly preferred, and experience using Microsoft Office (Word, Excel, Outlook).
• Demonstrated ability to coordinate, prioritize, review other's work, and remains flexible in a fast-paced, detail- and deadline-oriented unit.
• Must be able to work independently and to withstand pressures involved in meeting publication deadlines.

Responsibilities

• Review manuscripts edited by freelance editors and evaluate the proficiency of each copyeditor and copyreader.
• Ensure manuscripts comply with standards for published scientific research.
• Assist freelance editors in improving the quality of reporting and ensuring clarity, precision, readability, and integrity of content.
• Maintain strict attention to AMA style, editorial policies, and publication deadlines, including new or changed guidance for editors.
• Follow up on queries and problems noted by copyreaders, proofreaders, and managing editors.
• Move content through editing and production cleanly and quickly and within deadlines to prepare for publication, updating the CMS at each stage.
• Alert managing editors to all major editorial problems, including ones that could lead to a change in publication date.
• Investigate errors in published articles and ensure that the error is corrected.
• Edits technical medical articles, abstracts, and features using an XML-based electronic publishing system to improve quality while maintaining AMA style and deadlines.

Skills

Communication skills

Negotiation skills

Editorial coordination

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

Content management systems

XML-based publishing system

Job description

The American Medical Association (AMA) seeks a Manuscript Operations Specialist II for our Chicago, IL, Hybrid office. You will review scientific manuscripts, assess copyediting quality, and help editors improve clarity and accuracy to meet publication standards.

The role requires a Bachelor's degree and 3+ years in medical/scientific copyediting, with strong communication, negotiation, and CMS experience. Hybrid work involves three days in-office per week with AMA benefits and an incentive plan.