Scheduling Assistant

Geater Machining and Manufacturing, Co.; Independence (IA); On-site; USD 21,000 - 30,000; Full time

Job summary

Geater Machining and Manufacturing, Co. is seeking a Scheduling Assistant to support scheduling functions in a manufacturing office. The role requires strong MS Office skills, ERP familiarity, and excellent communication.

Responsibilities include entering customer sales orders, creating and scheduling jobs, managing multiple portals, and running daily reports across scheduling, sales, engineering, shipping, and customers. High school diploma required.

Qualifications

• High School Diploma or GED is required.
• Strong MS Office skills (Word/Excel) and basic ERP knowledge.
• Excellent written and verbal communication abilities.
• Ability to multi-task and maintain composure in a busy environment.
• Confidentiality and teamwork are essential.

Responsibilities

• Enter Customer Sales Orders.
• Generate Forecasting and Auto-Sales.
• Create & Schedule Jobs.
• Manage & Review Portals: Date Adjustments, Order Acknowledgements, Tracking Data Input.
• Customer email communications: Order Status, Quantity Adjustments, Open Order Reports.
• Review comparison reports between customers and ERP.
• Review and release jobs to the shop floor.
• Run daily cross-functional scheduling reports.
• Assist Managers and Shop Floor with priority items and status updates.
• Provide backup support for Shipping and Engineering Assistants as needed.
• Provide backup when Orders/Client Relations Manager is unavailable.

Skills

MS Office

Communication

Multi-tasking

Teamwork

Confidentiality

Education

High School Diploma or GED

Office Administration preferred degree

Tools

ERP system

Excel

Job description

Position Summary

The basic function of the Scheduling Assistant is to provide support for scheduling functions.

Position Summary

The basic function of the Scheduling Assistant is to provide support for scheduling functions.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Entering Customer Sales Orders
• Generate Forecasting and Auto-Sales
• Create & Schedule Jobs
• Manage & Review Multiple Customer Portals: Date Adjustments, Order Acknowledgements, Tracking Data Input, & More
• Customer Email Communications: Order Status, Quantity Adjustments, Open Order Reports, & More
• Review Comparison Reports: Verify and correct data between customers and our ERP system.
• Review and release jobs to the shop floor
• Run daily reports that correspond with scheduling, sales, engineering, shipping, and customers.
• Assist Managers/Supervisors/Shop Floor Employees with Priority List Items and keeping status of jobs updated.
• Assist Shipping department with Customer Logistics
• Provide back up support for Engineering Assistants as needed.
• Provide back up support when the Orders/Client Relations Manager is not available.

Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Advanced level computer skills in Microsoft Office products, particularly Word and Excel
• Basic ERP system knowledge
• In depth knowledge of clerical and organizational techniques
• Excellent written and verbal communication skills
• Ability to multi-task and follow through
• Must keep composure as this position handles a lot and deals with not only our employees, but the customer base
• Work well in a team environment, maintain a positive attitude and willingness to learn
• Confidentiality is a must

Education And/or Experience

High School Diploma or GED

Preferred: Diploma or AA degree in Office Administration/Administrative Assistant. Six months to one year related experience and/or training in a manufacturing setting preferred.

Physical Demands Include

• Sitting, standing, and walking
• Use of hands and arms to operate office equipment
• Being able to see (20/25 vision with glasses, 20/25 without) and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations

Work Environment

This person will work in an office which is a temperature controlled environment with moderate noise. There will be outside time spent in the manufacturing environment. This setting involves manufacturing equipment with others working in close proximity.

Supervisory Responsibilities

None

PPE Requirements

• Safety glasses or side shields
• Close-toed or Steel-toed shoes/boots