Manufacturing Operations Coordinator

Beusa Energy Group; Ponca City (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Beusa Energy Group is seeking an Operations Administrative Assistant in Ponca City, OK. This full-time position supports the operations leadership with documentation, scheduling, and reporting, ensuring smooth day-to-day operations in a manufacturing setting.

The role requires strong attention to detail, excellent communication, and ability to handle confidential information in a fast-paced plant environment. Local candidates with in-person availability are preferred.

Qualifications

• Must be legally authorized to work in the United States.
• Must be at least 18 years of age or older.
• Successfully passes background check and drug screening.
• Proficiency in spoken English.
• Position requires in person attendance.

Responsibilities

• Provide general administrative support to Operations, including scheduling meetings, reserving rooms, preparing agendas, and organizing files.
• Manage incoming communications and route information to leaders.
• Maintain filing systems for production and compliance documents.
• Order office and production supplies and manage inventory levels.
• Assist with daily and weekly production reporting, KPIs, and dashboards.
• Prepare, distribute, and collect production documents and logs.
• Support shift supervisors with communications and documentation.
• Compile reports on output, labor hours, and safety metrics.
• Support audit preparation with up-to-date documentation.
• Ensure confidentiality of employee and production records.
• Coordinate training sessions, safety meetings, and company events.

Skills

Time management

Attention to detail

Communication

Confidentiality

Manufacturing knowledge

Adaptability

Plant environment familiarity

Education

High School diploma

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

HRIS (Paycom, Workday, ADP, BambooHR)

Job description

Beusa Energy Group is seeking an Operations Administrative Assistant in Ponca City, OK. This full-time position supports the operations leadership with documentation, scheduling, and reporting, ensuring smooth day-to-day operations in a manufacturing setting.

The role requires strong attention to detail, excellent communication, and ability to handle confidential information in a fast-paced plant environment. Local candidates with in-person availability are preferred.