Manufacturing Operations Administrative Specialist

Beusa Energy, Inc.; Ponca City, Northern (OK, KY); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Beusa Energy, Inc. is seeking an Operations Assistant in Ponca City, OK. The role provides essential admin support to the operations leadership, handling documentation, scheduling, reporting, and filing while assisting supervisors with organizational tasks in a fast-paced plant environment.

The ideal candidate has 2–4 years of admin experience, strong communication skills, and proficiency with Microsoft Office and HRIS systems. In-person attendance in Ponca City is required.

Qualifications

• High school diploma or GED required; bachelor's preferred.
• 2–4 years in an administrative role, preferably in manufacturing.
• Strong organizational and communication abilities with confidentiality.
• Proficient in Microsoft Office and HRIS systems; able to handle sensitive information.

Responsibilities

• Provide general administrative support to Operations, including scheduling meetings and organizing files.
• Manage communications and route information to leaders.
• Maintain digital and physical filing systems for production and compliance documents.
• Order office and production supplies and manage inventory.
• Assist with daily/weekly production reporting, KPIs, and dashboards.
• Prepare and collect production documentation and forms.
• Support shift supervisors with updates, forms, and documentation needs.
• Compile reports on output, labor hours, safety metrics, and downtime.
• Assist with audit preparation and maintain current documentation.
• Coordinate training, safety meetings, and company events as needed.
• Support incident documentation and safety reporting; track continuous improvement.

Skills

Time management

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Manufacturing workflows knowledge

Plant environment familiarity

Microsoft Office/HRIS familiarity

Education

High school diploma or GED

Bachelor's degree in Business Administration or related field preferred

Tools

Paycom

Workday

ADP

BambooHR

Job description

Beusa Energy, Inc. is seeking an Operations Assistant in Ponca City, OK. The role provides essential admin support to the operations leadership, handling documentation, scheduling, reporting, and filing while assisting supervisors with organizational tasks in a fast-paced plant environment.

The ideal candidate has 2–4 years of admin experience, strong communication skills, and proficiency with Microsoft Office and HRIS systems. In-person attendance in Ponca City is required.