Manufacturing AP Specialist - Full Cycle, High Volume

Ledgent Finance & Accounting; Mission Viejo (CA); On-site; USD 41,000 - 45,000; Full time

Job summary

Ledgent Finance & Accounting is seeking an Accounts Payable Specialist to manage the full-cycle AP for a fast-paced manufacturing environment in Mission Viejo, CA. The role is on-site with standard Monday–Friday hours, reporting to the Accounting Manager.

You will process a high volume of invoices, maintain vendor records, perform three-way match, and assist with month-end close and audits. Microsoft Dynamics GP is preferred.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Manufacturing industry experience required.
• Experience processing high-volume invoice transactions (500+ invoices monthly).
• Strong understanding of three-way matching (PO, receiving, and invoice).
• Experience with ERP systems; Microsoft Dynamics GP (Great Plains) preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.

Responsibilities

• Perform full-cycle accounts payable processing from invoice receipt through payment and filing.
• Process and code 500+ invoices per month accurately and efficiently.
• Match purchase orders, receiving documents, and vendor invoices.
• Review invoices for proper approvals, coding, and supporting documentation.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Respond to vendor inquiries and maintain positive supplier relationships.
• Maintain accurate vendor records, including W-9s and payment information.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Monitor AP aging and ensure timely payment of approved invoices.
• Support annual audits by providing requested documentation and schedules.
• Maintain organized digital and physical AP records.
• Identify opportunities to improve AP efficiency and internal controls.
• Partner with Purchasing, Receiving, and Operations teams to resolve invoice and PO discrepancies.

Skills

AP expertise

High-volume invoicing

Three-way matching

Excel

Tools

Microsoft Dynamics GP

Job description

Ledgent Finance & Accounting is seeking an Accounts Payable Specialist to manage the full-cycle AP for a fast-paced manufacturing environment in Mission Viejo, CA. The role is on-site with standard Monday–Friday hours, reporting to the Accounting Manager.

You will process a high volume of invoices, maintain vendor records, perform three-way match, and assist with month-end close and audits. Microsoft Dynamics GP is preferred.