Manufacturing Administration - Operations and Administrative Analyst (USA)

Triton Environmental Consultants, Ltd.; Quincy (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

DiversiTech seeks an Operations & Administrative Analyst to execute routine administrative tasks for several units, including invoice processing, record upkeep, mail distribution, and front desk duties. Depending on site, responsibilities may extend to shipping, office operations, and procurement administration.

You will prepare shipping docs, enter local customer orders, monitor backorders, run cycle counts, and generate operational reports and SOP presentations.

Qualifications

• High School Diploma/GED required.
• 2–4 years in operations administration, purchasing, or planning.
• Experience in fast-paced, high-volume environment.
• Strong Excel and data analysis for presentations.
• Excellent verbal and written communication with all levels.

Responsibilities

• Process invoices and verify against PO and packing lists for accurate billing.
• Submit payables to corporate accounting as needed.
• Answer calls, greet visitors, and coordinate escorts as required.
• Generate reports for administrative and operational needs.
• Procure office supplies for the facility and manage shipping docs.
• Enter local customer orders.
• Monitor backorders across warehouses and coordinate with teams.
• Conduct cycle counts at designated facility.
• Oversee SOP reports on-site and develop related presentations.
• Handle transfer orders when Site Manager is absent.
• Input BOMs for new products or update existing BOMs.
• Provide admin support to site leader (calendar, expenses).
• Perform other duties as assigned.

Skills

Excel

Data analysis

Communication

Multi-tasking

Education

High School Diploma/GED

Tools

ERP systems

Job description

Job Details

• Job Title: Operations & Administrative Analyst
• Job Code: OPADMAN
• Department: Various Departments
• Location: Multiple Locations
• Reports To: Distribution Center Manager, Plant Manager, General Manager
• FLSA Classification: Non - Exempt
• EEOC Classification: Administrative Support Workers
• Supervisory Responsibilities: Yes / No

Job Summary

The primary responsibility of Operations & Administrative Analyst is to execute regular administrative tasks for specific functional units, including tasks such as invoice processing, record upkeep, mail distribution, and front desk/receptionist responsibilities. Depending on the supported site, the role may extend to aiding in shipping, managing office operations, overseeing purchase administration, and generating reports for metrics and operational planning.

Essential Duties

• Processes invoices meticulously, validating their alignment with purchase orders and packing lists to ensure accuracy in billing for received items and services.
• Submits payables to corporate accounting department when needed.
• Answers incoming calls, provides customer service, and welcomes visitors to the facility, coordinating escorts based on the area of the facility being visited.
• Generates reports for various administrative and operational departments as required.
• Coordinates the procurement of office supplies for facility.
• Prepares shipping documentation for truckload and LTL shipments.
• Enters customer orders for local customers.
• Monitors backorders across all warehouses for DiversiTech manufactured products and collaborates with relevant team members to resolve issues.
• Conducts cycle counts at designated facility.
• Oversees Sales and Operation Planning (S&OP) reports on-site and develops corresponding presentations.
• Handles transfer orders (ST) in the Site Manager’s absence
• Inputs Bill of Material (BOMs) for new products or updates existing BOMs.
• Provides administrative support to site leader, including tasks such as calendar management, expense reporting administration, as well as other tasks as needed.
• Performs other duties as assigned

Qualifications, Skills, Abilities and Educational Requirements

Required

• High School Diploma/GED
• 2 - 4 years of experience in operations administration, purchasing assistant, or planning
• Experience working in a fast paced and high-volume work environment.
• Ability to multi-task and manage priorities in an efficient manner
• Proficient in utilizing computer software, particularly Microsoft Office Suite, with a strong Excel acumen and ability to analyze data to create presentations
• Proactive “self-starter” with a strong attention to detail.
• Exceptional communication skills, both verbal and written, enabling effective interaction with employees on all levels, including executive leadership.

Preferred

• Experience with ERP systems processing AP/AR

Inter-Relationships

Consistent interaction with all levels of employees including executive leadership, as well as vendors, customers, and visitors.

Working Conditions and Physical Demands

Work Environment

This position works in a professional office setting or within a distribution or manufacturing work setting with minimal temperature control. If located in a distribution/manufacturing facility Frequent exposure to seasonal temperatures of excessive cold or heat may occur.

Requires regular use of office equipment including computers, phones, and printers.

Physical Demands

• Hear: Frequent
• See: Frequent
• Sit: Frequent
• Talk: Frequent
• Type: Frequent
• Walk: OccasionalBend: Occasional
• Stoop: Occasional
• Reach: Occasional
• Drive: Occasional
• Repetitive Motions: Occasional
• Stand: Occasional

Physical Work

Medium – 10 – 25lbs (10 - 25%)

Travel Required

Yes – 0 - 10%

Additional Information

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel.

Job duties outlined in this job description are considered “Essential Functions” and have been formulated in accordance with the guidelines established by the Equal Employment Opportunity Commission (EEOC). The provisions of the American with Disabilities Act (1990) stipulate that employees must be capable of performing the “Essential Functions” of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the “Essential Functions”.

DiversiTech is an Equal Opportunity Employer.