Admin Distribution Maintenance

ADUSA Distribution; Manchester (CT); On-site; USD 35,000 - 50,000; Full time

Job summary

A logistics and distribution company located in Manchester, CT, is seeking an Admin for Distribution Maintenance. The successful candidate will manage inventory, support procurement, and perform clerical duties to ensure efficient operations. Ideal applicants should have a high school diploma and effective communication skills. Responsibilities include vendor negotiations, reporting, and maintaining optimal equipment conditions in a fast-paced environment. This full-time role offers hands-on experience in the logistics sector.

Qualifications

• Solid knowledge of budgeting and accounting processes.
• Basic mechanical aptitude and knowledge.

Responsibilities

• Maintain and be responsible for accurate inventory of parts.
• Research and acquire price bids, negotiate and purchase parts.
• Log all purchase orders and process invoices.
• Submit daily/weekly/monthly reports to leadership.
• Act as liaison to the IT Department for troubleshooting.
• Assist in developing, budgeting and managing expenses.

Skills

Effective verbal and written communication skills

High attention to detail and accuracy

Education

High School Education or equivalent

Job description

Admin Distribution Maintenance – ADUSA Distribution

Category/Area of Expertise: Mechanics

Job Requisition: 471646

Address: USA-CT-Manchester-1339 Tolland Turnpike

Store Code: DC Manchester CT (5106357)

Position Summary

Support the Warehouse Facilities or Transportation Equipment Maintenance Departments in procurement, accounting, record retention and inventory control. Perform clerical duties, accurately enter data from reports and worksheets into maintenance systems. Support the site facility manager and maintenance/sanitation department or transportation manager by sourcing needed supplies to keep building and equipment in good operating condition. Track purchase invoices and inventory to maintain proper records and payments.

Key Responsibilities

• Maintain and be responsible for accurate, up‑to‑date, organized inventory of all parts.
• Research and acquire price bids, negotiate, purchase, create purchase requisitions, purchase orders, and receive parts for equipment repair and general shop supplies for both capital and non‑capital items, using applicable systems.
• Log all purchase orders used by supported departments and outside vendors. Process all purchase orders when invoices are received and send necessary documentation to A/P.
• Run, submit, and provide daily/weekly/monthly reports to leadership as required.
• Work with vendors on consignment parts. Ship warranty parts to appropriate vendors. Ensure warranty claims are processed appropriately.
• Prepare written documents such as EPA programs, SARA title filings, etc., as assigned by leadership.
• Administer, maintain, and manage all inventory and assets by keying in work repair orders, preventative maintenance, and mileage as required using the applicable system(s). Provide trend and analysis data as required.
• Act as liaison and on‑site system technician to the IT Department for troubleshooting systems and recommend solutions aimed at quick and cost‑effective resolution.
• Assist leadership in developing, budgeting and managing expenses and capital budgets, plan as required and prepare cost justification and benefit analysis to support projects.
• Make recommendations for modifications to procedures or processes that impact the work group or center to maximize efficiency, productivity and reduce costs.
• Ensure compliance with established standards in accuracy, safety and productivity.

Knowledge

• Solid knowledge of budgeting and accounting processes.
• Basic mechanical aptitude and knowledge.

Skills

• Effective verbal and written communication skills.
• High attention to detail and accuracy with excellent follow‑through.

Abilities

• Prioritize and handle multiple tasks/projects simultaneously.
• Work in an office area environment and maintain confidentiality.
• Work in environments ranging from -5 to 90+ °F for long periods of time.

Education

• High School Education or equivalent.

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility but should not be considered an all‑inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Seniority level: Entry level

Employment type: Full‑time

Job function: Administrative

Industries: Transportation, Logistics, Supply Chain and Storage