Manufacturing Admin & Operations Coordinator

Empirical Systems Aerospace, Inc; San Luis Obispo, Northern (CA, KY); Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health plans

PTO 120 hours + 40 holiday pay

Life insurance

HSA

401(k) with company match

Paid holidays

Job summary

Empirical Systems Aerospace, Inc is seeking a Manufacturing Administrative Coordinator to provide hands-on administrative and operational support to the Director of Manufacturing and leadership team. You will help coordinate schedules, documentation, and day-to-day needs that keep manufacturing operations running smoothly on site in San Luis Obispo.

The role involves collaboration with production, engineering, quality, supply chain, and finance, plus supporting routine production metrics and

Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• 3+ years of administrative or operations support experience in manufacturing, production, or industrial environment.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Strong attention to detail and follow-through.
• Ability to work effectively in a manufacturing environment, including time spent on the shop floor.

Responsibilities

• Provide administrative support to the Director of Manufacturing, including calendar coordination, meeting scheduling, and preparation of materials.
• Assist with preparing reports, presentations, meeting agendas, and tracking action items.
• Maintain organized electronic and physical files for manufacturing documentation, procedures, and records.
• Support internal communication by distributing information, updates, and follow-ups as needed.
• Support day-to-day manufacturing administrative needs, including coordination with production, engineering, quality, supply chain, and finance.
• Assist with tracking production schedules, labor reports, training records, and attendance documentation.
• Help manage and organize work orders, change documentation, and other manufacturing-related records.
• Provide administrative support on the shop floor as needed to assist leadership and production teams.
• Compile and update routine reports related to production metrics, staffing, and operational tracking.
• Perform data entry and validation in ERP, manufacturing, or tracking systems.
• Assist with gathering documentation for audits, reviews, and compliance activities.
• Coordinate meetings, take notes, and distribute follow-up items for manufacturing leadership and operational meetings.
• Assist with maintaining standard administrative processes and workflows.
• Identify opportunities to improve administrative efficiency and organization within manufacturing.
• Support implementation of new tools, templates, or tracking methods as directed.

Skills

Organizational skills

Attention to detail

Shop floor experience

Time management

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

ERP systems

Job description

Empirical Systems Aerospace, Inc is seeking a Manufacturing Administrative Coordinator to provide hands-on administrative and operational support to the Director of Manufacturing and leadership team. You will help coordinate schedules, documentation, and day-to-day needs that keep manufacturing operations running smoothly on site in San Luis Obispo.

The role involves collaboration with production, engineering, quality, supply chain, and finance, plus supporting routine production metrics and