Manufacturing Admin Assistant — Operations & Coordination

Labor Solutions, LLC; Lake Zurich (IL); On-site; USD 28,000 - 36,000; Full time

Job summary

Labor Solutions, LLC seeks an Administrative Assistant in Lake Zurich, IL to support plant leadership, production, and quality teams. The role requires handling phones, emails, scheduling, filing, shipping docs, and PO assistance to keep daily operations running smoothly.

The ideal candidate will have admin experience in manufacturing or food production, strong MS Office skills, basic QuickBooks, and excellent communication with high attention to detail. Spanish bilingual is a PLUS.

Qualifications

• Proficient with Microsoft Word, Excel, Outlook and calendars.
• Strong organizational and multitasking abilities in a fast-paced setting.
• Excellent written and verbal communication skills with attention to detail.
• Ability to handle phone calls, emails, and inquiries efficiently.
• Bilingual Spanish is a plus for team communications and customer interactions.

Responsibilities

• Provide administrative support to plant management, production, and quality teams.
• Answer and direct phone calls, emails, and general inquiries.
• Schedule meetings, appointments, and maintain calendars.
• Maintain organized filing systems (both physical and electronic).
• Coordinate shipping documentation, including bills of lading and delivery schedules.
• Assist with purchase orders, vendor communication, and supply tracking.
• Manage office supply inventory and place orders as needed.
• Support basic bookkeeping tasks.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Bilingual Spanish (PLUS)

Tools

QuickBooks

Job description

Labor Solutions, LLC seeks an Administrative Assistant in Lake Zurich, IL to support plant leadership, production, and quality teams. The role requires handling phones, emails, scheduling, filing, shipping docs, and PO assistance to keep daily operations running smoothly.

The ideal candidate will have admin experience in manufacturing or food production, strong MS Office skills, basic QuickBooks, and excellent communication with high attention to detail. Spanish bilingual is a PLUS.