Mandarin-English Executive Assistant for Strategy & Ops

Bedrock Machinery; Irvine (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Bedrock Machinery seeks an Executive Assistant to work directly with the President across daily operations, business coordination, and important projects. This fast-paced, hands-on role requires someone who is detail-oriented, resourceful, and able to follow tasks through to completion.

The role covers executive support, logistics coordination, AR, property research, data analysis, and general business support. Proactivity and reliability are essential for turning decisions into results.

Qualifications

• Strong English and Mandarin communication for business settings.
• Detail-oriented with thorough, accurate work.
• Ability to quickly learn priorities and execute tasks.
• Good organizational skills with multi-tasking.

Responsibilities

• Executive support: Manage President's schedules and meetings; coordinate daily tasks and follow up on assignments.
• Logistics coordination: Track shipments, communicate with providers, and resolve issues.
• Accounts receivable: Monitor payments and follow up on overdue balances.
• Property research and coordination: Identify warehouses and equipment yards; liaise with brokers and support purchasing.
• Research and data analysis: Investigate business questions; collect and present clear findings.
• General business support: Handle unexpected requests and routine administrative tasks.

Skills

Bilingual English-Mandarin

Attention to detail

Organizational skills

Task prioritization

Tools

Office software

AI tools

Job description

Bedrock Machinery seeks an Executive Assistant to work directly with the President across daily operations, business coordination, and important projects. This fast-paced, hands-on role requires someone who is detail-oriented, resourceful, and able to follow tasks through to completion.

The role covers executive support, logistics coordination, AR, property research, data analysis, and general business support. Proactivity and reliability are essential for turning decisions into results.