Executive Assistant to the President — Bilingual Mandarin & English

Bedrock Machinery; Irvine (CA); Vor Ort; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

Bedrock Machinery seeks an Executive Assistant to work directly with the President across daily operations, business coordination, and important projects. This fast-paced, hands-on role requires someone who is detail-oriented, resourceful, and able to follow tasks through to completion.

The role covers executive support, logistics coordination, AR, property research, data analysis, and general business support. Proactivity and reliability are essential for turning decisions into results.

Qualifikationen

• Strong English and Mandarin communication for business settings.
• Detail-oriented with thorough, accurate work.
• Ability to quickly learn priorities and execute tasks.
• Good organizational skills with multi-tasking.

Aufgaben

• Executive support: Manage President's schedules and meetings; coordinate daily tasks and follow up on assignments.
• Logistics coordination: Track shipments, communicate with providers, and resolve issues.
• Accounts receivable: Monitor payments and follow up on overdue balances.
• Property research and coordination: Identify warehouses and equipment yards; liaise with brokers and support purchasing.
• Research and data analysis: Investigate business questions; collect and present clear findings.
• General business support: Handle unexpected requests and routine administrative tasks.

Kenntnisse

Bilingual English-Mandarin

Attention to detail

Organizational skills

Task prioritization

Tools

Office software

AI tools

Jobbeschreibung

Location: 500 W Collins Ave, Orange, CA 92867

Bedrock Machinery is seeking an Executive Assistant to work directly with the President across daily operations, business coordination, and important projects.

This is a fast-paced, hands-on role with a broad range of responsibilities. We are looking for someone who is detail-oriented, resourceful, quick to understand priorities, and committed to following every task through to completion.

Key Responsibilities

• Executive support: Manage schedules and meetings, coordinate daily tasks, and follow up on assignments to ensure timely completion.
• Logistics coordination: Track incoming and outgoing shipments, communicate with logistics providers, and resolve transportation issues.
• Accounts receivable: Monitor customer payments, reconcile account information, and follow up on overdue balances.
• Property research and coordination: Help identify and evaluate warehouses, equipment yards, and other properties. Gather information, communicate with brokers, and support the purchasing process.
• Research and data analysis: Investigate business questions, collect and organize data, and present clear findings to support decisions.
• General business support: Handle unexpected requests and routine administrative tasks, stepping in wherever support is needed.

Qualifications

• Excellent spoken and written English and Mandarin Chinese, with the ability to communicate confidently in business settings.
• Strong attention to detail and a consistent commitment to accurate, thorough work.
• Ability to understand new situations quickly, identify priorities, and find practical solutions.
• Strong ownership and follow-through-you take responsibility for moving tasks forward and getting them completed.
• Excellent organizational skills and the ability to manage multiple priorities.
• Willingness to handle both important projects and everyday tasks.
• Proficiency with office software and a willingness to learn and use AI tools to improve efficiency.
• Experience in finance, accounting, logistics, real estate, or data analysis is a plus.

We are looking for a trusted team member who thinks proactively, takes initiative, and helps turn decisions into results.