Managing Clerk

Simpson Thacher & Bartlett LLP; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

Simpson Thacher & Bartlett LLP, a leading international law firm, seeks a Managing Clerk to support the Managing Attorney by overseeing litigation support, court docketing, and procedural compliance for the West Coast. The role leads the West Coast MCO team and coordinates cross-departmental services for attorneys and staff.

The successful candidate will manage docketing, track deadlines from court orders, and ensure accurate electronic filing in California courts.

Qualifications

• Bachelor’s degree required.
• Minimum 7 years of relevant experience.
• Advanced proficiency in e-filing systems and docketing databases.
• Deep understanding of California and federal civil procedure rules.
• Excellent attention to detail and organizational skills.
• Effective verbal and written communication with attorneys and staff.
• Ability to lead and develop junior team members.

Responsibilities

• Oversee West Coast MCO team in partnership with the Managing Attorney.
• Train West Coast staff to provide litigation functions for the Firm.
• Oversee docketing and calendaring for West Coast cases and deadlines.
• Electronically file documents in California federal and state courts.
• Review documents for conformity to court rules.
• Provide procedural advice and coordinate court-related services.
• Conduct procedural research across jurisdictions.
• Coordinate service of process and liaise with court clerks.
• Selectively bill time as authorized by partners.
• Support outside vendors for retrieval of court documents and apostilles.

Skills

Civil procedure knowledge (CA & Fed)

E-filing systems

Docketing databases

Team leadership

Communication skills

Attention to detail

Education

Bachelor's degree

Tools

E-filing software

Docketing software

Job description

Overview

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Job Summary & Objectives

The Managing Clerk plays a key role in supporting the Managing Attorney in overseeing litigation support, court docketing, and rendering substantive procedural compliance for the Firm. The Managing Clerk will be responsible for leading the Assistant Managing Clerk and Litigation Docket Specialists for the West Coast.

Essential Job Duties & Responsibilities

• In partnership with the Managing Attorney, oversee West Coast MCO team members
• Train West Coast MCO staff to provide necessary litigation functions for the Firm
• Oversee docketing and calendaring activities for West Coast cases, including tracking and inputting legal deadlines from incoming court orders and rules
• Electronically file documents in California federal and state courts
• Review legal documents for conformity to court rules
• Provide expert procedural advice and coordinate court-related services for attorneys and staff across all departments
• Conduct procedural research in all jurisdictions
• Selectively bill time as authorized by the partners
• Coordinate service of process, communicate with court clerks, and track updates on docket sheets
• Confer with outside vendors for retrieval of legal documents and other court-related services, including obtaining apostilles for international documents
• Perform other duties as assigned

Education

Required

• Bachelor’s degree required

Skills and Experience

• Subject matter expertise in California and federal rules of civil procedure
• Minimum of 7 years of relevant experience required
• Advanced technical skills including strong proficiency in e-filing systems and docketing databases
• Deep understanding of local, state, and federal civil procedure rules
• Excellent attention to detail and organizational skills
• Ability to effectively communicate orally and in writing with attorneys and staff regarding complex legal procedures
• Ability to manage multiple/simultaneous requests, assign priorities and achieve solutions within certain deadlines
• Demonstrated team leadership, with the ability to coach and develop junior team members

Salary Information

CA Only: The estimated base salary range for this position is $125,000 to $150,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.