Assistant Managing Clerk

Simpson Thacher & Bartlett LLP; San Francisco, Northern (CA, KY); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in San Francisco is seeking an Assistant Managing Clerk to support the Managing Attorney and Managing Clerk by providing procedural guidance to attorneys and staff, ensuring compliance with court rules, and tracking litigation deadlines.

The role involves leading docketing operations, supervising staff, reviewing filings in federal, state, appellate, and bankruptcy courts, and coordinating with court personnel and vendors.

Qualifications

• Bachelor’s degree required.
• 6+ years of relevant experience required.
• Superior knowledge of New York, California, and federal rules of civil procedure.
• Ability to communicate orally and in writing with attorneys and staff regarding complex legal procedures.
• Ability to manage multiple requests and deadlines.
• Strong problem solving and analytical skills.

Responsibilities

• Assist with review, preparation, and electronic filing in federal, state, appellate, and bankruptcy courts.
• Review and analyze court documents for all deadlines applicable, while guiding staff on court rules.
• Collaborate and oversee quality control of staff work and maintain consistency in docketing and calendaring.

Skills

Court rules knowledge

Civil procedure

Communication skills

Docketing coordination

Attention to detail

Independent and collaborative work

Education

Bachelor’s degree

JD or law school coursework preferred

Tools

Electronic Filing systems

Docketing software

Job description

The Assistant Managing Clerk is responsible for assisting the Managing Attorney and Managing Clerk in rendering substantive procedural guidance to attorneys and staff at the Firm. This role helps ensure compliance with court rules and maintains accurate tracking of litigation deadlines. The Assistant Managing Clerk plays a key role in monitoring court activity, supporting docketing operations, and helping lead the firm’s docketing team.

Essential Job Duties & Responsibilities

• Assist with review, preparation, and electronic filing in federal, state, appellate, and bankruptcy courts
• Review and analyze court documents for all deadlines applicable, while providing guidance to legal staff and attorneys on court rules and litigation procedures
• Collaborate, manage, and oversee quality control and work product of other staff members and provide guidance where necessary to support efficiency and reduce redundancies, and maintain consistency in docketing and calendaring practices
• Liaise with court personnel and external vendors and coordinate service, including subpoenas and notices
• Selectively bill time as authorized by the partners
• Draft legal procedural documents to review by attorneys
• Work with Managing Clerk and Managing Attorney to keep staff up to date on changes in procedures in federal and state courts and distribute information and assist with training of personnel
• Assist with supervision of MCO staff alongside the Managing Clerk and Managing Attorney
• Perform other duties as assigned

Education Required

• Bachelor’s degree required
• Preferred JD or some law school coursework preferred

Skills and Experience Required

• Superior knowledge of New York, California, and federal rules of civil procedure
• 6 or more years of relevant experience required
• Ability to effectively communicate orally and in writing with attorneys and staff regarding complex legal procedures
• Ability to manage multiple/simultaneous requests, assign priorities and achieve solutions within certain deadlines
• Ability to effectively share knowledge and resources with appropriate parties, both internally and externally
• Strong problem solving and analytical skills to make sound decisions, escalating as appropriate
• Exceptional written and verbal communication skills, as well as attention to detail
• Proven ability to work independently and collaboratively in a demanding environment
• Proven ability to exercise initiative and sound independent judgment
• Preferred Strong Electronic Filing experience on various state and federal platforms strong understanding of procedural research and litigation procedures

Salary Information

CA Only: The estimated base salary range for this position is $100,000 to $120,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.