Managing Administrative Assistant

International Executive Service Corps; Greenville (NC); On-site; USD 55,000 - 87,000; Full time

Benefits offered by this job

Medical and Dental Plans

LGERS retirement

On-Site Health Clinic

Paid Holidays

Flexible Spending Accounts

Professional Development

Tuition Assistance Program

Wellness Programs

Computer Purchase Program

Job summary

Greenville Utilities is seeking a Managing Administrative Assistant in the Gas Department. Under general supervision, this role handles complex administrative tasks, including correspondence, records management, scheduling, budgeting support, and acting as a power user for the Oracle Customer Cloud Service system.

You will supervise clerical staff, coordinate travel and training, prepare board materials and KPIs, manage invoices, and ensure compliance with retention requirements while

Qualifications

• Associate degree in related field.
• Over five years of experience in administrative roles.
• Experience with budgeting, records retention, and procurement processes.

Responsibilities

• Supervises clerical staff and coordinates office operations.
• Manages correspondence, calls, confidential mail, and departmental communications.
• Schedules customer appointments for connections and reflects actions in the billing system.
• Prepares correspondence, calendars, meeting materials, and travel arrangements.
• Tracks expenditures and inputs data into the enterprise budget system; prepares documentation.
• Compiles and distributes KPIs and internal reports.

Skills

Administrative experience

Budgeting support

Supervisory skills

Education

Associate degree in related field

Tools

Oracle Customer Cloud Service

Enterprise budget system

Job description

A rewarding career starts at Greenville Utilities, where all team members matter. GUC provides a friendly and supportive work environment - as we all work together to bring sustainable and reliable utility solutions to our community every day. We value our employees by offering opportunities for professional and personal development, recognition and a safe work environment. If you have a commitment to supporting and building our community, we want your energy and talent as part of our diverse team.

Salary Range $54,516.80 - $86,715.20

Anticipated Hiring Range: $54,516.80 - $70,616.00

GUC is searching for a highly motivated individual to fill the Managing Administrative Assistant position within the Gas Department. Under general supervision, this individual performs complex administrative and office support functions, including composing correspondence, managing records, scheduling meetings, and assisting with budgeting. Supervises clerical and administrative staff, oversees customer appointment scheduling, and serves as a power user for the Oracle Customer Cloud Service system. Provides high ‑ level support to department leadership through workflow coordination, certification tracking, procurement assistance, and compliance with records retention requirements. Manages office operations, processes invoices, coordinates training and travel, compiles statistical reports, and maintains inventory and a safe working environment.

Job Responsibilities Include:

• Supervises the work of assigned personnel including assigning and reviewing work, providing guidance, and conducting performance evaluations.
• Coordinates daily administrative operations by managing correspondence, calls, confidential mail, office supply inventory, and departmental communications.
• Responsible for scheduling customer appointments for connections effectively and efficiently and ensures customer information and billing system accurately reflects the field actions taken by departmental crews.
• Provides comprehensive administrative support to department leadership by preparing correspondence, managing calendars, organizing meeting materials, producing presentations, coordinating travel, and handling confidential personnel information.
• Supports budget preparation by tracking expenditures, entering operational and payroll data into the enterprise budget system, assembling required documentation.
• Prepares material for board meetings and internal planning sessions.
• Manages administrative processes by maintaining departmental records in accordance with the appropriate retention and disposition schedule, processes invoices, and prepares required compliance communications for customers, including interruptible service notifications.
• Compiles, analyzes, and distributes statistical and operational data for reporting, including KPIs and corporate reports.
• Performs system testing as a power user to ensure accuracy.
• Creates purchase requisitions, completes purchase card reconciliations and submits invoice approvals as appropriate.
• Participates in various committees and sub-committees as needed.
• Performs related work as required.

Associate degree in related field

Over five (5) years of experience

Typical work schedule is Monday through Friday – 8 am – 5 pm

Your needs extend beyond a simple medical plan. That’s why we offer a wonderful portfolio of benefit options to enhance both your career and your life. Take advantage of the benefits that come with being a team member!

Benefits include:

• Medical and Dental Plans
• Local Government Retirement System (LGERS)regular full-time and designated part-time employees are eligible 401(k) and 457 plan, including company 401(k) employer contribution
• On-Site Health Clinic
• Paid Holidays Vacation and Sick Leave
• Flexible Spending Accounts
• Professional Development
• Tuition Assistance Program
• Wellness Programs
• Computer Purchase Program

Employment is contingent upon passing a physical examination including a drug/alcohol screening and a comprehensive background check. To ensure consideration, a completed Greenville Utilities application must be received in the Human Resources Office. Interested persons can contact the Human Resources Office at [phone] if you have any questions. Our office is located on 617 Red Banks Rd. Greenville, NC 27858.

An Equal Opportunity Employer/Affirmative Action Employer

Greenville Utilities Commission participates in E-Verify