Manager, Subcontracts

Matrix Project Services; Emporia (VA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, vision

Disability benefits

Life and AD&D insurance

Paid time off

401(k) with company match

Employee stock purchase plan

Wellness program

Tuition reimbursement

Adoption assistance

Performance bonus

Job summary

Matrix Project Services seeks a Subcontracts Manager to oversee all subcontracting activities from budgeting through close-out on assigned projects. You will ensure prime contract flow-downs, coordinate with engineering, construction, controls, HSE and quality teams, and guide subcontract administration.

The role requires 8–10+ years in Subcontracts within industrial construction, a related bachelor’s degree, and professional certification when possible.

Qualifications

• 8-10+ years’ experience in Subcontracts Management in industrial construction.
• Bachelor’s degree or equivalent in related field.
• C.P.M., CPSM, A.P.P., CSCP, or Six Sigma certification a plus.
• Working knowledge of construction disciplines, general safety regulations, and basic quality requirements.
• Understanding of basic project management principles (engineering, scheduling, cost control).
• Strong planning, organizational skills; good oral, written and interpersonal communication skills.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Oversee all subcontracting activities for assigned projects.
• Develop and implement the project Subcontracting Strategy.
• Ensure prime contract flow-downs are included in subcontract documents/templates.
• Lead RFP process and subcontractor selection.
• Lead the bid evaluation and subcontractor selection process.
• Negotiate subcontract terms and pricing issues.
• Prepare documents for subcontract award.
• Manage subcontract administration (invoicing, change management, disputes, close-out).
• Maintain Subcontracts Log and monitor performance metrics.
• May lead a team of Subcontract Administrators.
• Collaborate with Engineering, Construction, Project Controls, HSE, and Quality.

Skills

Subcontract management

Project coordination

Vendor prequalification

Negotiation

RFP process

Contract administration

Documentation and recordkeeping

Microsoft Word

Microsoft Excel

Communication skills

Education

Bachelor’s degree in Supply Chain Management, Business, Engineering

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

The Subcontracts Manager will generally be responsible for overseeing all subcontracting activities associated with assigned projects.

Essential Functions

• Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”


• Actively support the Company’s commitment to safety and its “Core Values.”


• Ensures full compliance with all Company subcontracting procedures.


• Provides direction and expertise to subcontract related activities for projects within Matrix.


• Manages and administers Subcontract functions under the direction of Project Management.


• Coordinates and works closely with all key project disciplines (i.e.: Engineering, Construction, Project Controls, HSE, and Quality) to ensure continuity in the subcontracting process in order to achieve project goals.


• Participates in development of Project Execution Plans; leads the development and implementation of the project Subcontracting Strategy.


• Works with Legal to ensure that prime contract “flow-downs” are include in the project subcontracting documents/templates.


• Leads the identification and prequalification of potential/new subcontractors.


• Manages the solicitation of proposals in accordance with Company procedures and project requirements; leads the request for proposal (RFP) process


• Leads the bid evaluation and subcontractor selection process.


• Participates/leads negotiations of subcontract terms and pricing issues.


• Prepares documents for subcontract award.


• Manages all aspects of the subcontract administration process (i.e.: invoicing, change management, dispute resolution, close-out).


• Maintains project Subcontracts Log and reviews/manages performance metrics of subcontractor effectiveness.


• Depending on the size and scope of the project, may lead a team of Subcontract Administrators.


• May perform other tasks as directed.

Qualifications

• 8-10+ year’s similar experience in Subcontracts Management, preferably in an industrial construction environment.


• Bachelor’s degree, or equivalent related experience, in Supply Chain Management, Business, Engineering, or field preferred.


• C.P.M., CPSM, A.P.P., CSCP, or Six Sigma certification a plus.


• Working knowledge of various construction disciplines/scopes/craft, general safety regulations, and basic quality requirements.


• Good understanding of basic project management principles (i.e.: engineering process, construction management, scheduling, cost control, etc.).


• Strong planning, and organizational skills; good oral, written and interpersonal communication skills.


• Good computer skills including Microsoft Word and Excel.

Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, paid time off, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program, tuition reimbursement and adoption assistance. Some employees may also be eligible for a performance or safety bonus program.

EEO/M/F/Disability/Vets Employer

We are an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.