Manager, Residential Desk Operations

University of Miami; Coral Gables (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Miami’s Department of Housing and Residential Life seeks an Operations Supervisor for Residential Area Operations. You will lead recruitment, training, and evaluations for Desk Supervisors and Desk Assistants, oversee about 75 student staff, and ensure consistently excellent customer service across residential areas.

This role uses StarRez, Qualtrics, Workday, When I Work, Teams, and Microsoft Office to manage desk operations, scheduling, access, and communications.

Qualifications

• 3–5 years of work experience
• Bachelor's degree preferred or 4+ additional years of work experience

Responsibilities

• Lead recruitment, training, and evaluations for Desk Supervisors and Desk Assistants.
• Supervise ~75 student employees.
• Routinely conduct area walks and monitor facility concerns.
• Develop and maintain area desk manuals.
• Directly oversee Uprint operations across residential areas.
• Address operational concerns including access management, scheduling, and software issues.
• Conduct desk staff meetings monthly for scheduling, training, and issues.
• Liaise with facilities for lobby upkeep and upkeep.
• Promote exceptional customer service and respond to escalations.
• Assist students and staff during emergencies and special projects.

Skills

Interpersonal skills

Customer service

Independent work

Multitasking

Organizational skills

Microsoft Office

Policy interpretation

Data entry

Written and oral communication

Relationship building

Travel between sites

Education

Bachelor's degree preferred

Tools

StarRez

Qualtrics

Workday

When I Work

Teams

Microsoft Office

CS Gold

Onity

Job description

The University of Miami is home to nearly 16,000 undergraduate and graduate students from every state in the nation and 140 nations around the world. The Department of Housing and Residential Life is home to an extensive and diverse residential program featuring seven residential communities. The cornerstone of the residential program is a system of five residential colleges that blend the Oxford and Cambridge tradition of live-in faculty with the American commitment to student development and academic success. Residential Colleges range in size from 400 - 700 students. The University also offers University Village, an apartment area housing approximately 800 upper-class students and Lakeside Village offering suite/apartment style living that houses approximately 1100 sophomore and above students. We strive to fulfill our vision - Student Housing for Student Success.

General Description (Purpose and Function):

This position ensures that the area desk operations across campus provide a consistent high level of customer service. The position will provide direction to residential area desk management, access management, residential customer service, Uprint management, and staff recruitment and training. This position will supervise student staff Desk Supervisors and Desk Assistants. This position will be responsible for maintaining and implementing policies and procedures to support a consistent experience across campus. The position reports to the Assistant Director of Residential Area Operations.

Primary Duties and Responsibilities:

• Serves as lead for recruitment, training, and evaluations for all Desk Supervisors and Desk Assistants.
• Supervises all residential area Desk Supervisors and Desk Assistants (~75 student employees).
• Routinely conducts area walks to provide presence and monitor facility concerns.
• Develop and maintain area desk manuals.
• Directly oversees Uprint operations across all residential areas.
• Responsible for addressing operational concerns in a timely manner including but not limited to access management, scheduling, and software issues.
• Conduct desk staff meetings at least once a month to address scheduling coverage, provide on-going training and development, and respond to any other desk-related matters.
• Liaise with departmental strategic capital planning and facilities unit to support the maintenance and upkeep of the lobby and desk areas.
• Promote an atmosphere of exceptional customer service.
• Serve as departmental representative for area desk operations escalations by assisting in addressing student, parent, and campus partner questions/concerns.
• Assist students and staff with handling emergency situations by reporting concerns in a timely manner.
• Assists in conducting ongoing assessment of systems and practices to continually improve both the effectiveness and efficiency of operations.
• Communicates regularly with area desks to ensure a consistent customer service and response.
• Provide administrative support to area operations through completing special projects assigned by the Associate Director of Residential Area Operations and Assistant Director of Residential Area Operations.
• During peak periods, provide support to additional residential life administrative operations.

Systems Management:

This position utilizes the following software platforms:

• StarRez
• Qualtrics
• Workday
• When I Work
• Teams
• Microsoft Office
• CS Gold
• Onity

Knowledge, Skills, and Abilities:

• Excellent interpersonal and customer service skills
• Ability to work independently without close supervision
• Ability to manage multiple priorities/tasks and use good judgment in effectively and efficiently organizing work to meet established deadlines
• Strong organizational skills with attention to detail
• Intermediate level user in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Skill in interpreting and applying departmental policies and procedures
• Ability to enter and verify information with accuracy at a reasonable rate of speed
• Ability to utilize computerized information systems
• Ability to understand and follow oral and written instructions
• Skill in data entry or typing
• Ability to establish and maintain effective work relationships
• Ability to travel between all residential areas on a weekly and sometimes daily basis

Education & Work Experience Requirements (Essential Requirements):

• Three (3) to five (5) years of work experience
• Bachelor's degree preferred or 4+ additional years of work experience

Work Schedule:

There is an opportunity to set standard hours between 7:30am and 10:00pm, maintaining 7.5 hours per day Monday-Friday, and ensuring most standard work hours fall within the University's standard workday. Occasional nights and wee