Manager, Research Administration - Post Award

Baylor College of Medicine; Town of Texas (WI); Híbrido; USD 89.000 - 104.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Certification pay

Descripción de la vacante

The Baylor College of Medicine is seeking a Research Administration Manager to lead post‑award financial management for the Department of Pediatrics. You will oversee grants and contracts administration, ensure compliance, and provide strategic guidance to faculty and staff on sponsored research matters.

Hybrid role with occasionally in‑person collaboration; responsibilities include budgeting, financial reporting, and mentoring the Grants & Contracts team to drive operational excellence and

Formación

• Bachelor's degree required; RACC may substitute.
• Minimum four years of relevant experience in research administration or similar.

Responsabilidades

• Lead post‑award grants and contracts management.
• Oversee reconciliation, reporting, and financial stewardship.
• Supervise the Grants & Contracts team and ensure quality.
• Develop SOPs and ensure compliance with policies.
• Collaborate with investigators and leadership on strategy.

Conocimientos

Grant administration

Budgeting

Staff supervision

Excel

Educación

Bachelor's degree

Herramientas

SAP

CTMS

BRAIN

CRMs

Descripción del empleo

Manager, Research Administration - Post Award

Division: Pediatrics

Work Arrangement: Hybrid

Location: Hybrid within Greater Houston, TX

Salary Range: $88,583 - $104,215

FLSA Status: Exempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Research Administration Manager oversees the post‑award financial management of grants and contracts within the Department of Pediatrics. This position requires comprehensive knowledge of the full sponsored award lifecycle, from proposal development and submission through award closeout, with primary responsibility for post‑award financial administration, compliance, and fiscal oversight. The Manager provides leadership and guidance in grants and contracts management, serving as a key resource to faculty and staff on sponsored research administration matters.

The position is responsible for the work and results of direct reports and will be a resource for grant and contract administration for the Department. Management Responsibilities include oversight of cost assessment, budget development, financial set‑up, resource allocation, and preparation of quarterly reports. Implements standard operating procedures and ensures institutional and federal compliance.

The Research Administration Manager develops and implements standard operating procedures, promotes operational efficiency and continuous improvement, and ensures compliance with institutional policies, sponsor requirements, and federal regulations governing sponsored research. Position will assist the Director of Research Administration in managing the day‑to‑day activities of a Grants & Contracts team. Develops, implements, and oversees programs, to ensure compliance with institutional and sponsor guidelines.

After initial training and onboarding, the position is a hybrid role typically working 2 days in office. Office hours are 8 AM - 5 PM (+/- 1 hour).

Employees with CRA certification are eligible for certification pay.

Job Duties

• Provides leadership, strategic direction, and operational oversight for the design, implementation, and management of post‑award grants and contracts administration activities within the Department of Pediatrics.
• Directly supervises and manages the Pediatrics Grants & Contracts team, including workload allocation, staff development, quality assurance, performance management, and continuous process improvement.
• Oversees the reconciliation, monitoring, and financial stewardship of sponsored awards to ensure compliance with institutional policies, sponsor requirements, and federal regulations.
• Reviews and monitors post‑award expenditures to ensure costs are accurate, allowable, allocable, appropriate, and fully supported.
• Oversees grant and contract financial reporting utilizing SAP, BRAIN, Clinical Trial Management Systems (CTMS), and other institutional reporting tools to support decision‑making and fiscal management.
• Monitors investigator effort commitments and communicates effort allocation and salary support requirements to investigators and departmental leadership.
• Serves as a subject matter expert on sponsored research administration, providing guidance and training to faculty, investigators, and staff on regulatory requirements, institutional policies, and best practices.
• Develops, implements, and maintains standard operating procedures to promote consistency, operational efficiency, and compliance across grants and contracts management activities.
• Partners with Division Heads, Division Administrators, principal investigators, and institutional stakeholders to support research strategy, financial planning, and portfolio management.
• Prepares and presents financial, operational, and research activity reports to CRA and division leadership to support informed decision‑making and resource allocation.
• Promotes a culture of accountability, customer service, collaboration, and operational excellence within the research administration function.
• Assists with pre‑award activities and grant submission processes as necessary.
• Performs other job‑related duties as assigned.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Preferred Qualifications and Skills

• Experience with grants and contracts experience in a research or academic healthcare setting.
• Experience with budgeting, account reconciliation, time and effort entry, financial reporting.
• Able to navigate and use financial and accounting management systems.
• Intermediate to advanced skills in Excel.

Work Authorization Requirement:

This position is not eligible for visa sponsorship.Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26425

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient‑centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.