Manager, Research Administration - Post Award

Baylor College of Medicine; Houston (TX); On-site; USD 89,000 - 104,000; Full time

Benefits offered by this job

CRA certification pay

Job summary

Baylor College of Medicine in Houston, TX, is seeking a Research Administration Manager for post‑award grants and contracts. Hybrid work arrangement; primarily in‑office with some remote days.

You will lead the Pediatrics grants team, ensure compliance, and provide fiscal oversight throughout the sponsored lifecycle. The role requires a BA/BS with 4+ years in research administration; CRA certification preferred.

Qualifications

• Bachelor’s degree required; RACC may substitute for the degree.
• Four years of relevant experience in research administration.
• Experience with grants and contracts in an academic/healthcare setting.
• Experience budgeting, reconciliation, time & effort entry, and financial reporting.
• Proficiency with financial systems; intermediate to advanced Excel.

Responsibilities

• Provide leadership and strategic direction for post‑award grants and contracts.
• Supervise the Pediatrics Grants & Contracts team and manage workload.
• Oversee reconciliation and financial stewardship of sponsored awards.
• Monitor post‑award expenditures for allowability and accuracy.
• Prepare financial and operational reports to support decision‑making.
• Develop and implement standard operating procedures for compliance.
• Collaborate with division leadership on research strategy and budgeting.
• Assist with pre‑award activities as needed.

Skills

Grants & Contracts experience

Budgeting

Account reconciliation

Time & effort entry

Financial reporting

Excel

Financial systems navigation

Education

Bachelor's degree

Certified Research Administrator (RACC)

Tools

SAP

BRAIN

CTMS

Job description

Manager, Research Administration - Post Award

Division: Pediatrics

Work Arrangement: Hybrid

Location: Hybrid within Greater Houston, TX

Salary Range: $88,583 - $104,215

FLSA Status: Exempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Research Administration Manager oversees the post-award financial management of grants and contracts within the Department of Pediatrics. This position requires comprehensive knowledge of the full sponsored award lifecycle, from proposal development and submission through award closeout, with primary responsibility for post-award financial administration, compliance, and fiscal oversight. The Manager provides leadership and guidance in grants and contracts management, serving as a key resource to faculty and staff on sponsored research administration matters.

The position is responsible for the work and results of direct reports and will be a resource for grant and contract administration for the Department. Management Responsibilities include oversight of cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports. Implements standard operating procedures and ensures institutional and federal compliance.

The Research Administration Manager develops and implements standard operating procedures, promotes operational efficiency and continuous improvement, and ensures compliance with institutional policies, sponsor requirements, and federal regulations governing sponsored research. Position will assist the Director of Research Administration in managing the day-to-day activities of a Grants & Contracts team. Develops, implements, and oversees programs, to ensure compliance with institutional and sponsor guidelines.

After initial training and onboarding, the position is a hybrid role typically working 2 days in office. Office hours are 8 AM - 5 PM (+/- 1 hour).

Employees with CRA certification are eligible for certification pay.

Job Duties

• Provides leadership, strategic direction, and operational oversight for the design, implementation, and management of post-award grants and contracts administration activities within the Department of Pediatrics.
• Directly supervises and manages the Pediatrics Grants & Contracts team, including workload allocation, staff development, quality assurance, performance management, and continuous process improvement.
• Oversees the reconciliation, monitoring, and financial stewardship of sponsored awards to ensure compliance with institutional policies, sponsor requirements, and federal regulations.
• Reviews and monitors post-award expenditures to ensure costs are accurate, allowable, allocable, appropriate, and fully supported.
• Oversees grant and contract financial reporting utilizing SAP, BRAIN, Clinical Trial Management Systems (CTMS), and other institutional reporting tools to support decision-making and fiscal management.
• Monitors investigator effort commitments and communicates effort allocation and salary support requirements to investigators and departmental leadership.
• Serves as a subject matter expert on sponsored research administration, providing guidance and training to faculty, investigators, and staff on regulatory requirements, institutional policies, and best practices.
• Develops, implements, and maintains standard operating procedures to promote consistency, operational efficiency, and compliance across grants and contracts management activities.
• Partners with Division Heads, Division Administrators, principal investigators, and institutional stakeholders to support research strategy, financial planning, and portfolio management.
• Prepares and presents financial, operational, and research activity reports to CRA and division leadership to support informed decision-making and resource allocation.
• Promotes a culture of accountability, customer service, collaboration, and operational excellence within the research administration function.
• Assists with pre-award activities and grant submission processes as necessary.
• Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Preferred Qualifications and Skills

• Experience with grants and contracts experience in a research or academic healthcare setting.
• Experience with budgeting, account reconciliation, time and effort entry, financial reporting.
• Able to navigate and use financial and accounting management systems.
• Intermediate to advanced skills in Excel.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26425

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.