Manager Remote Operations

PGA Tour; Ponte Vedra Beach (FL); On-site; USD 65,000 - 110,000; Full time

Job summary

PGA TOUR is seeking a Production Coordinator to oversee booking, scheduling, and operations for live remote productions. You will coordinate vendors, crew, and facilities, working closely with accounting on budgets and reconciliation of expenses to ensure timely client billing.

Responsibilities include facility and equipment bookings, travel logistics, and on-site management from setup to wrap. This role requires nights/weekends travel and strong collaboration across departments.

Qualifications

• Bachelor's degree or related experience.
• Minimum five to seven years in the production with remote operations.
• Experience in remote television logistics planning and execution.
• Experience in budgeting, crewing, logistics and scheduling for studio/remote ops.
• Sports background preferred with golf operations knowledge.
• Experience with camera, audio, grip and lighting for live remote shoots.
• Proficient in Word, SharePoint and Excel; SAP Concur knowledge.

Responsibilities

• Identify, contact and book facilities and equipment for each project.
• Negotiate with hotel sales teams and manage room blocks and billing per contract.
• Book airfare and auto rentals for in-studio and on-site crew; reconcile expenses.
• Adhere to budget parameters during all phases of the project.
• Advance setup and on-site management for remote productions and logistics.
• Coordinate with PGA TOUR Broadcasting and partners for on-site integration.
• Negotiate with major equipment and service vendors; include broadcast networks.
• Prepare production books and communicate shoot information to crew and vendors.
• Lead review/approval of invoices and reconcile expenses with Accounting.

Skills

Remote operations

Budget management

Scheduling

Vendor coordination

Negotiation

Travel readiness

Event production

Education

Bachelor's Degree or related experience

Tools

Microsoft Word

Microsoft SharePoint

Microsoft Excel

SAP Concur

Job description

The Best Players Need the Best People. Responsibilities include the booking and scheduling of vendors, crew and technical facilities for a variety of projects with a focus on assigned live remote productions. Determine requirements for each job and facilitate as needed, oversee from beginning to end with all parties, managing all operational aspects of each project to guarantee they are managed appropriately. Work directly with the Accounting Department on projected budgets and reconcile project expenses to ensure client billing is timely and accurate.

The Best Players Need the Best People. Responsibilities include the booking and scheduling of vendors, crew and technical facilities for a variety of projects with a focus on assigned live remote productions. Determine requirements for each job and facilitate as needed, oversee from beginning to end with all parties, managing all operational aspects of each project to guarantee they are managed appropriately. Work directly with the Accounting Department on projected budgets and reconcile project expenses to ensure client billing is timely and accurate.

Qualifications

• Bachelor's Degree or related experience
• Minimum of five to seven years in the production industry with experience in remote operations
• Experience in remote television logistics planning, television compounds and execution
• Experience in project budgeting, crewing, logistics and scheduling for studio and remote operations
• Sports background preferred. Experience with operational requirements and logistics related to golf
• Must have experience with various camera, audio, grip and lighting equipment for live remote, commercial and ENG shoots
• Proficient in Microsoft Word, Microsoft SharePoint and Microsoft Excel or equivalent Windows based software. Knowledge of SAP Concur software as well
• Available nights and weekends; extensive travel required throughout the year to manage and oversee all productions, independent contractors and vendor operations at assigned events
• CPR/AED and Lithium-Ion Small Batteries (shipping) certified. PGA TOUR, Inc. will provide certifications if needed or if a current certification is expire
• RESPONSIBILITIES/DUTIES
• Responsible for identifying, contacting and booking facilities and equipment for each assigned project or live remote production
• Negotiate and work directly with hotel sales teams on contracts and see through that room blocks are accurate, create rooming lists in a timely fashion and that the billing is correct per individual contract
• Book airfare and auto rentals for both in-studio and on-site crew and also reconcile expenses to the show through Concur
• Adhere to the budget parameters during all phases of the project
• Advance setup and on-site management for remote productions including logistics for equipment and office trailer/furniture delivery and setup
• Coordinate with PGA TOUR Broadcasting and Tournament Business Affairs, Tournament Directors/Operations personnel and network partners to ensure on-site integration is to plan
• Negotiate with major equipment and service vendors; broadcast network/partners included
• Arrange for media credentials, parking passes, golf carts, office trailers, equipment, phone lines, etc
• Generate and distribute production books and communicate pertinent shoot information to crew, vendors and staff
• Work with assigned Tech Manager(s) leading up to and throughout the entire production to ensure all needs are met for both PGA TOUR Entertainment and all International partners
• Lead review and approval for all production crew, vendors and equipment invoices once the job has been completed
• Reconcile actual expenses and update budget spreadsheets for Accounting Department
• Work with various persons to ensure the projects best results
• Develop and encourage staff to pursue new tasks and challenges related to overall departmental goals and objectives
• Contribute to departmental operations, including staffing, budget management/ cost containment, and internal communication
• Special projects or other duties as assigned