Manager, Practice Admin - Admin (Ithaca) - Full Time

The Guthrie Clinic; Town of Ithaca (NY); On-site; USD 40,804 - 62,019; Full time

Job summary

The Guthrie Clinic in Ithaca, NY seeks a seasoned administrator to oversee Sections within the Guthrie Medical Group. You will partner with administrative directors, section leads, and physicians to ensure efficient operations and service delivery.

You will lead staffing, budgeting, performance appraisals, and process improvement, coordinating clinic-wide staffing and care delivery while maintaining quality and financial targets.

Qualifications

• Bachelor’s Degree preferred; 3–5 years leadership experience considered in lieu of education.
• 2–3 years of prior administrative/supervisory experience preferred; budgeting/planning desirable.
• Role requires high responsibility for others, with strong judgment, planning and problem-solving.

Responsibilities

• Supervises and coordinates daily operational activities with Section Leads.
• Sets Section goals with administration and tracks achievement.
• Coordinates clinic-wide staffing needs with input from Section Leads.
• Conducts annual performance appraisals with Section Leads.
• Ensures comprehensive department-specific procedure manuals for each section.
• Communicates with physicians, staff and administration to address business needs.
• Involved in recruiting, interviewing, and hiring processes; ensures orientation continuity.
• Analyzes workflow to optimize staff use, space, and productivity.
• Contributes to the clinic's annual budget and monitors monthly financial performance.
• Prepares sections for arrival of new physicians by identifying staffing needs.
• Establishes Section goals and oversees progress related to RPM front-end initiative.
• Oversees referral processes related to Clinic managed care contracts.

Skills

Leadership

Budgeting

Communication

Problem solving

Education

Bachelor’s Degree preferred

Job description

Position Summary:

Responsible for management and oversight of assigned Sections within the Guthrie Medical Group. Works closely with administrative directors, section leads, Medical Group personnel and physicians to ensure effective and efficient operations of all sections.

Education, License & Cert:

Bachelor’s Degree preferred. 3-5 years of leadership experience will be considered in lieu of education.

Experience:

Two to three years of prior administrative/supervisory experience preferred. Experience in budgeting and planning is a desirable asset. This position requires a high level of responsibility for the work of others. Excellent independent judgement, planning, and problem‐solving skills are required. Problems are varied and moderately complicated. This position requires advanced communication skills.

Essential Functions:

1. Supervises and collaborates with Section Leads to manage daily operational activities.

2. Works with administration to establish Section goals and ensures that goals and objectives are achieved.

3. With specific input from Section Leads, coordinates Clinic‐wide staffing needs.

4. Conducts annual performance appraisals in collaboration with Section Leads.

5. Ensures that there is a comprehensive department specific procedure manual for each section.

6. Communicates regularly and initiates meetings with physicians, support staff, and administration to address business needs of sections.

7. Participates in recruiting, interviewing, and other processes of hiring new employees, both internally and externally. Assures continuity in employee orientation program among Sections.

8. Individually, and in conjunction with administrative assistance, is responsible for analyzing workflow in each Section to ensure efficient use of staff, space, and productivity.

9. Participates in the development of the Clinic annual budget and monitors financial performance of Sections on a monthly basis. Monitoring of financial performance includes the comprehension and reaction to established goals for expenditures, revenues, and encounters.

10. Prepares Sections for arrival of new physicians by identifying staffing, scheduling, and other provider‐specific requirements.

11. Establishes Section goals and oversees progress related to the Clinic RPM front‐end initiative.

12. Comprehends and oversees referral processes related to Clinic managed care contracts.

13. Participates in Clinic committees and project teams as appropriate.

14. In collaboration with Administrative Director, develops a yearly plan of personal growth and development.

15. Carries out other responsibilities as may be necessary.

Other Duties:

1. Other duties as assigned.

pay range min $29.62/hr max $45.02/hr