Manager, Practice Admin - Admin (Family Practice, Southport)- Full Time

Guthrie; New York (NY); On-site; USD 41,000 - 62,000; Full time

Job summary

Guthrie Medical Group in New York seeks an experienced administrator to manage and oversee assigned Sections, working with administrative directors, section leads, and physicians to ensure efficient operations. Responsibilities include supervising staffing, budgeting support, performance appraisals, and developing section procedures; you will coordinate clinic-wide staffing and participate in recruiting.

This role requires strong communication, planning, and problem-solving skills, with a focus

Qualifications

• Leadership experience in supervisory/administrative roles.
• Budgeting and financial planning experience is a desirable asset.
• Strong communication and problem-solving skills are required.

Responsibilities

• Supervises and collaborates with Section Leads to manage daily operational activities.
• Coordinates Clinic-wide staffing needs with input from Section Leads.
• Conducts annual performance appraisals with Section Leads.
• Ensures department-specific procedure manuals exist for each section.
• Communicates with physicians, support staff, and administration to address business needs.
• Participates in recruiting, interviewing, and onboarding; maintains continuity in orientation.
• Analyzes workflow to optimize staff, space, and productivity.
• Participates in annual Clinic budget development and monitors financial performance.

Skills

Leadership

Budgeting

Planning

Communication

Education

Bachelor’s degree preferred

Job description

Position Summary

Responsible for management and oversight of assigned Sections within the Guthrie Medical Group. Works closely with administrative directors, section leads, Medical Group personnel and physicians to ensure effective and efficient operations of all sections.

Education, License & Cert

Bachelor’s Degree preferred. 3-5 years of leadership experience will be considered in lieu of education.

Experience

Two to three years of prior administrative/supervisory experience preferred. Experience in budgeting and planning is a desirable asset. This position requires a high level of responsibility for the work of others. Excellent independent judgement, planning, and problem-solving skills are required. Problems are varied and moderately complicated. This position requires advanced communication skills.

Essential Functions

• Supervises and collaborates with Section Leads to manage daily operational activities.
• Works with administration to establish Section goals and ensures that goals and objectives are achieved.
• With specific input from Section Leads, coordinates Clinic-wide staffing needs.
• Conducts annual performance appraisals in collaboration with Section Leads.
• Ensures that there is a comprehensive department specific procedure manual for each section.
• Communicates regularly and initiates meetings with physicians, support staff, and administration to address business needs of sections.
• Participates in recruiting, interviewing, and other processes of hiring new employees, both internally and externally. Assures continuity in employee orientation program among Sections.
• Individually, and in conjunction with administrative assistance, is responsible for analyzing workflow in each Section to ensure efficient use of staff, space, and productivity.
• Participates in the development of the Clinic annual budget and monitors financial performance of Sections on a monthly basis. Monitoring of financial performance includes the comprehension and reaction to established goals for expenditures, revenues, and encounters.
• Prepares Sections for arrival of new physicians by identifying staffing, scheduling, and other provider-specific requirements.
• Establishes Section goals and oversees progress related to the Clinic RPM front-end initiative.
• Comprehends and oversees referral processes related to Clinic managed care contracts.
• Participates in Clinic committees and project teams as appropriate.
• In collaboration with Administrative Director, develops a yearly plan of personal growth and development.
• Carries out other responsibilities as may be necessary.

Other Duties

• Other duties as assigned.

pay range min $29.62/hr max$45.02/hr

Rev: 3-17-2025