Manager, Practice Admin - Admin (Ithaca) - Full Time

Guthrie; Town of Ithaca (NY); On-site; USD 40,804 - 62,019; Full time

Job summary

Guthrie Medical Group in Ithaca, NY, is seeking an experienced administrator to oversee assigned Sections, working with directors, section leads, and physicians to ensure efficient operations.

The role requires a Bachelor’s degree or equivalent leadership experience, 2–3 years supervisory background, budgeting skills, and strong communication to manage staffing, performance, and clinics’ financial goals.

Qualifications

• Bachelor’s Degree preferred; 3–5 years of leadership experience may offset education.
• Two to three years of administrative/supervisory experience preferred; budgeting/planning desirable.
• This position requires a high level of responsibility for the work of others and excellent judgement.
• Excellent independent judgement, planning, and problem-solving skills are required.

Responsibilities

• Supervises and collaborates with Section Leads to manage daily operational activities.
• Establishes section goals with administration and ensures achievement.
• Coordinates Clinic-wide staffing needs with input from Section Leads.
• Conducts annual performance appraisals with Section Leads.
• Ensures a comprehensive department procedure manual for each section.
• Communicates with physicians, staff and administration to address business needs.
• Participates in recruiting, interviewing, and onboarding, ensuring orientation continuity.
• Analyzes workflow to optimize staff, space, and productivity.
• Assists in developing the Clinic annual budget and monitors monthly financials.
• Prepares sections for new physicians by identifying staffing requirements.
• Oversees Clinic RPM front-end initiative and referral processes.
• Participates in clinic committees and project teams as appropriate.
• Plans personal growth with Administrative Director; undertakes other duties as needed.

Skills

Leadership

Budgeting

Planning

Communication

Staff supervision

Recruiting

Education

Bachelor's Degree preferred

Leadership experience considered in lieu of education

Job description

Position Summary:

Responsible for management and oversight of assigned Sections within the Guthrie Medical Group. Works closely with administrative directors, section leads, Medical Group personnel and physicians to ensure effective and efficient operations of all sections.

Education, License & Cert:

Bachelor’s Degree preferred. 3-5 years of leadership experience will be considered in lieu of education.

Experience:

Two to three years of prior administrative/supervisory experience preferred. Experience in budgeting and planning is a desirable asset. This position requires a high level of responsibility for the work of others. Excellent independent judgement, planning, and problem‐solving skills are required. Problems are varied and moderately complicated. This position requires advanced communication skills.

Essential Functions:

• Supervises and collaborates with Section Leads to manage daily operational activities.
• Works with administration to establish Section goals and ensures that goals and objectives are achieved.
• With specific input from Section Leads, coordinates Clinic‐wide staffing needs.
• Conducts annual performance appraisals in collaboration with Section Leads.
• Ensures that there is a comprehensive department specific procedure manual for each section.
• Communicates regularly and initiates meetings with physicians, support staff, and administration to address business needs of sections.
• Participates in recruiting, interviewing, and other processes of hiring new employees, both internally and externally. Assures continuity in employee orientation program among Sections.
• Individually, and in conjunction with administrative assistance, is responsible for analyzing workflow in each Section to ensure efficient use of staff, space, and productivity.
• Participates in the development of the Clinic annual budget and monitors financial performance of Sections on a monthly basis. Monitoring of financial performance includes the comprehension and reaction to established goals for expenditures, revenues, and encounters.
• Prepares Sections for arrival of new physicians by identifying staffing, scheduling, and other provider‐specific requirements.
• Establishes Section goals and oversees progress related to the Clinic RPM front‐end initiative.
• Comprehends and oversees referral processes related to Clinic managed care contracts.
• Participates in Clinic committees and project teams as appropriate.
• In collaboration with Administrative Director, develops a yearly plan of personal growth and development.
• Carries out other responsibilities as may be necessary.

Other Duties:

• Other duties as assigned.

pay range min $29.62/hr max $45.02/hr

Rev: 3-17-2025