Manager, Operations and Executive Support

BrightPlus3; Chicago (IL); Remote; USD 70,000 - 90,000; Full time

Job summary

Join a dynamic and passionate startup team focused on climate change solutions. As the Operations and Executive Support Manager, you will play a crucial role in scaling operational systems and supporting senior executives. This fully remote position requires a detail-oriented individual with strong communication skills and a strategic mindset. You will drive operational excellence, manage compliance training, and support programmatic teams while fostering a rewarding team culture. If you're excited about making a real impact in the climate space, this is the perfect opportunity for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Work Environment

Qualifications

• 5+ years in administrative or operational roles, especially in political organizations.
• Experience in compliance and leadership roles within political campaigns.

Responsibilities

• Drive operational excellence by streamlining workflows and managing compliance.
• Provide administrative support to programmatic teams and the Executive Director.

Skills

Strategic Systems Thinking

Operational Excellence

Detail Orientation

Compelling Communication

Technology Proficiency

Tools

Excel

Job description

Climate Cabinet helps state and local candidates run, win, and legislate on climate change. We win climate majorities and deliver bold, equitable climate solutions in key state and local governments.

State and local policymakers are key to tackling climate change. They are responsible for achieving 75% of our Paris climate goals – and driving progress regardless of who is in the White House. That’s why Climate Cabinet exists.

We are a dynamic, passionate, startup team of experienced climate activists, organizers, campaigners, utility researchers, software engineers, policy experts, and lobbyists – with staff on-the-ground across the country and a remote-first workplace. Our team culture prioritizes: supporting each other as full people, striving for the highest standard of excellence in our work, respecting local knowledge, embracing technology and innovation, curiosity, and a continuous growth mindset.

We’re looking for a mission-driven, detail-oriented, systems thinker to join our team as Operations and Executive Support Manager to help us scale and support core operational systems on a growing team.The Operations and Executive Support Manager will report to the COO, and will also provide support for senior executives including the Executive Director and program leadership.

Success in this position requires strong attention to detail, strong verbal and written communication abilities, strong time management, excellent technology skills, and a startup mindset focused on problem-solving, systems-thinking and continuous improvement. A great addition for our team will be excited to take on responsibility, take initiative, ask questions, and continuously iterate to achieve best-in-class operational systems that streamline everyone’s work and grow our impact. The ideal candidate will be a great team player, and be excited about working in a mission-driven, fully remote work environment.

Responsibilities

(50%) Drive & Implement Operational Excellence

• Coordinate with external operations vendors and internal staff to provide best-in-class organizational operations that streamline workflows and unlock impact
• Training and Compliance
  • Lead organization-wide staff training and understanding about the importance and mechanics of organizational systems and compliance requirements
  • Manage training schedule and system check-ins to ensure compliance with internal staff policies, protocols, reporting requirements, and systems through robust tracking and individual follow up.
  • Support the onboarding process for new staff to ensure seamless uptake of all organizational and program systems
• Accounting and Documentation
  • Maintain robust protocols and implementation for operational recordkeeping, including financial, personnel/HR, contractual, programmatic, and other records
  • Oversee robust accounting protocols & ensure proper controls
  • Review reimbursements & ensure appropriate classification of expenses
• Create and deliver monthly reports to COO to demonstrate status across all core operational areas

(25%) Provide administrative support to programmatic teams

• Provide administrative support to programmatic teams, specifically the Policy Team and State Leads
• Support timely completion of all weekly and monthly program reporting requirements
• Manage program budgeting process. Work with Program Directors to set, track, and communicate program budgets, and incorporate budgets in financial planning
• Troubleshoot operational questions with program staff and leadership as needed

(25%) Support the Executive Team & Staff Events

• Provide administrative support to the Executive Director, including calendar management, inbox management, and travel logistics
• Coordinate travel, lodging, and venues for staff retreats and team events
• Plan internal staff events and initiatives that foster recognition and support a rewarding team culture

Required Core Skills

• Strategic Systems Thinking and Risk Evaluation: Ability to synthesize information, question existing processes, and continuously improve systems in a way that appropriately considers risk and compliance.
• Operational Excellence: Skilled at turning complex projects into clear, repeatable workflows that achieve results. Thinks in terms of scalable processes and systems that will be simple to teach and maintain.
• Detail-Orientation and Follow Through: Has the highest standard for accuracy and precision. Brings tasks to full completion; maintains systems over time.
• Compelling Communication: Communicates the importance of administrative and compliance work in a way that motivates and inspires. Fosters a culture of accountability, consistency, and care in operations and compliance.
• Comfortable with technology and spreadsheets: Able to learn new technological systems and work fluently in numerical systems like Excel.

Required Experience

5+ years professional experience, including at least one of the following realms:

• Administrative, operational, or management role in a multi-entity or political organization
• Political campaign operations, compliance, or leadership role
• Legislative Aid, Chief of Staff, or other leadership role with an elected official
• Accounting, auditing, or financial recordkeeping

Location: Remote in the U.S. This role will require some travel to San Francisco, Chicago, and other U.S. locations.

Compensation

• Salary: $70,000-90,000 or commensurate with experience.
• Medical, dental and vision insurance; premiums fully covered.

Application Process

• We are accepting applications via Greenhouse on a rolling basis through May 9th, 2025 – include a resume, LinkedIn page, and answers to our application questions.
• All applications submitted by that date will be reviewed and candidates will receive updates on their candidacy no later than May 15th, 2025.
• The interview process will include up to three Zoom interviews with staff and reference checks.
• Target start date is June 2025.

You should apply! We encourage applications from people of color, members of the LGBTQ community, women, first-gen and low-income people, and members of marginalized communities. Furthermore, if you don’t meet the exact job qualifications listed but feel called to the work — please apply. There are many ways to have developed the expertise necessary to excel in this position.

Climate Cabinet is an equal opportunity employer. Climate Cabinet believes every employeehas the right to work in an environment free from unlawful discrimination. Consistent withapplicable federal, state and local laws, Climate Cabinet provides all employees and applicantswith equal opportunity in all aspects of the employment relationship. This includes employmentdecisions related to hiring, promotions, transfers, disciplinary action, termination, and training.Climate Cabinet will comply with all applicable laws prohibiting discrimination in employment.

Who we are: We are a dynamic, passionate startup team of experienced climate activists, organizers, campaigners, utility researchers, software engineers, policy experts, and lobbyists. In 2024, Climate Cabinet helped more than 75 climate champions successfully run, win, and legislate on climate change – leading to results like expanded solar energy, holding polluters accountable, and blocking attacks on renewable energy and ratepayers.

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