Manager of Operations and Technology

Philip's Academy Charter School; Paterson (NJ); On-site; USD 40,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dynamic Manager of Operations and Technology. This role is pivotal in supporting the school's operations, ensuring a safe and efficient environment for students and staff. The ideal candidate will manage procurement processes, coordinate events, and oversee technology systems to enhance student achievement. If you are passionate about education and possess strong organizational and communication skills, this is an exciting opportunity to make a meaningful impact in a vibrant school community.

Qualifications

• Bachelor’s degree required, Master’s preferred.
• Strong communication and organizational skills are essential.
• Experience in project planning and working in urban schools is preferred.

Responsibilities

• Support school operations and manage procurement processes.
• Coordinate school events and maintain a clean environment.
• Ensure technology access for students and staff.

Skills

Communication Skills

Time Management

Project Planning

Interpersonal Skills

Organizational Skills

Adaptability

Education

Bachelor's Degree

Master's Degree

Tools

Information Systems

Technology Support

Job description

• Location:
  Philip`s Academy Charter School of Paterson
  (High-Needs School)
  
  

Philip’s Academy Charter School of Paterson (Philip's), seeks a reliable and skilled professional as its Manager of Operations and Technology. The MOOT is a key member of the Operations Team.

Mission:The mission of philip’s Academy Charter school of Paterson (Philip's) is, we will provide a moral and rigorous education to a diverse student body, accomplished in a hands-on, technology infused educational environment that embraces differentiated instruction and individual attention that will allow our students to attend college, while developing a commitment to global citizenship, environmental sustainability, and personal virtue.

Reports To:Operations Leader or Managing Director of Business and Operations

Responsibilities:

• Support the operations of the school main office
• Collect, organize, and review procurement documents (i.e. requisitions, quotes, and PO) with the Executives, Business Office, Office Manager and Operation Department to submit documentations for review and approval.
• Track procured goods and service from order to receipt and maintain an order process that supports providing resources to school stakeholders.
• Support annual fiscal audit related to procurement, food service, enrollment (preparing and organizing files)
• Collect and analyze data for various local, network, state, and federal reports. (i.e. NJSmart, Attendance, Enrollment, etc..)
• Support the management of information systems and school related-data
• Independently and in collaboration with school-base and network, recruitment teams recruit students and coordinate recruitment processes. This includes, calling students, coordinating enrollment intake, carrying out home-visits, and coordinating orientations.
• Coordinate school based events, including but not limited to back-to-school night, parent teacher conferences, Title-I information session, graduation, school trips, and other miscellaneous community events.
• Supporting the collection, organization, and maintenance of student enrollment files in accordance with local policies and procedures.
• Carry out other duties and tasks as assigned

Operations Support:

• Support the main office and custodial team to maintain a clean, safe environment for our students
• With periodic walk-through, ensure hallways and other public spaces reflect the school’s culture, brand, and mission
• Work with facility coordinator and Office Manager to manage the school’s maintenance needs
• Support Arrival, Dismissal, and student logistic procedures
• Supports the MDBO, Office Manager, and Procurement Special to procurement necessary non-instruction materials, supplies, and services.
• Support the coordination of school event implementation and planning, lead when necessary or requested.

Information Systems and Technology

• Ensure students and staff have access to needed technology
• Work with Network Technicians and IS/IT Support to maintain school building technology
• Manage copy machine maintenance and supply orders with the support of the Main Office
• Support the coordination of student testing (Information Systems and Technology)
• Provided Information Systems or Information Technology Training to new and existing staff
• Recommend new technology to drive student achievement

Mental/Physical Demands

• Requires the ability to maintain emotional control under stress
• Requires lifting, carrying, pushing and/or pulling up to 30 lbs. and other routine physical activities
• Ability to hear and see (with correction) at levels to ensure accurate job performance
• Ability to stand, walk and sit—occasionally required to stoop, kneel, crouch or crawl
• Ability to maintain a professional appearance

Qualifications and Personal Characteristics

• Bachelor’s degree required, Master Degree preferred
• Strong communication skills, both verbal and written;
• Displays maturity and ability to work independently;
• Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues and community members;
• Enjoys working with children of all ages;
• Detailed-oriented, strong follow-through skills;
• Strong time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines;
• Prior project planning experience preferred;
• Prior experience working in schools and/or urban communities; relentless commitment to mission of educating urban students;
• strategic thinking and an entrepreneurial spirit that maximize available resources and develop solid long-term outcomes
• adaptability and comfort working in a complex, fast-paced environment that demands continuous learning and improvement
• impeccable organizational skills and a detail-oriented mindset that focuses on driving excellent results
• strong interpersonal and communication skills with a focus on customer satisfaction
• outstanding time-management skills and a dedication to meeting deadlines
• fostering collaboration among members of the school’s operation team while giving and receiving constructive feedback

TERMS OF EMPLOYMENT

EVALUATION

Performance of this job will be evaluated annually in accordance with the board's policy on evaluation.

Philip’s Academy Charter Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Postings current as of 5/5/2025 11:43:45 AM CST.

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