Manager of Grant Operations

Elgin Community College; Elgin (IL); On-site; USD 64,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition reimbursement

Time off with pay

Professional development

Job summary

Elgin Community College seeks a Manager of Grant Operations to oversee grant administration, compliance, reporting, and budgeting within the Sustainability, Business and Career Technologies division. The role partners with faculty and administrators to ensure timely, accurate post-award support and strategic project coordination.

The ideal candidate has a Master’s degree and at least five years in grant administration, with strong data analytics, reporting, and communication skills.

Qualifications

• Master’s degree required; five years of grant administration or related experience preferred.
• Experience managing federal, state, local, or private grant-funded initiatives.
• Two years of budgeting experience.
• Strong analytical and reporting skills.
• Experience collecting, analyzing, and presenting data for decision-making.
• Knowledge of career and technical education.
• Demonstrated project management skills.
• Strong written and verbal communication; ability to prepare clear technical documentation and reports.
• Ability to manage multiple projects and meet deadlines.
• Proficiency with Microsoft 365; experience with ERP systems and data visualization tools.

Responsibilities

• Coordinate administration of grants within the division.
• Ensure grant compliance, regulations, and reporting deadlines.
• Maintain grant documentation and audit records.
• Assist with grant applications, amendments, renewals, and closeouts.
• Serve as liaison with funding agencies and internal stakeholders.
• Coordinate collection and submission of grant performance data.
• Prepare federal, state, institutional, and sponsor reports.
• Develop dashboards and status reports for division leadership.
• Monitor progress toward grant deliverables and milestones.
• Identify reporting risks and recommend corrective actions.
• Monitor grant budgets and expenditures; track spending.
• Coordinate with Finance and Procurement on grant-funded purchases.
• Assist with budget forecasting and grant closeout activities.
• Coordinate division-wide projects and monitor deliverables.
• Prepare presentations and executive summaries; coordinate meetings and communications.
• Support major division initiatives and research funding opportunities.

Skills

Grant administration

Project management

Data analysis

Reporting

Communication skills

Deadline management

Multitasking

Education

Master’s degree

Tools

Microsoft 365

ERP systems (Colleague)

Data visualization tools

Job description

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday - Friday 8AM - 5PM

Rate of Pay:

This is a Full-Time Administrative position at grade 15, with an annual salary range of $63,673 to $68,000. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

• Medical, Dental, Vision Insurance
• Life and Long-Term Disability Insurance
• Flexible Spending Account (FSA, DCA, Commuter)
• Retirement Plans (Pension, 457b, 403b)
• Time Off with Pay
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Sick Banks

FLSA Status:

Exempt

Grant Funded:

Yes

Job Summary:

The Manager of Grant Operations manages and coordinates the Advanced Manufacturing grant administration activities within the Sustainability, Business and Career Technologies division. The position is responsible for grant compliance, budget oversight, reporting, performance tracking, post-award implementation, and strategic project coordination. Working collaboratively with faculty, administrators, and internal college stakeholders, the position supports the successful execution of grant-funded projects and division priorities.

Required Knowledge, Skills & Abilities:

• 1. Master’s degree and five years of experience in grant administration, project management, higher education administration, or related field
• 2. Experience managing federal, state, local, or private grant-funded initiatives
• 3. 2 years of experience developing and monitoring budgets
• 4. Strong analytical and reporting skills
• 5. Experience collecting, analyzing, and presenting data for decision‑making
• 6. Knowledge of career and technical education
• 7. Demonstrated project management skills
• 8. Strong written and verbal communication skills, with the ability to prepare clear technical documentation, comprehensive narrative reports, and deliver effective presentations to diverse audiences.
• 9. Ability to manage multiple projects simultaneously and meet deadlines
• 10. Proficiency in Microsoft 365 applications, including Teams and the Microsoft Office Suite, as well as experience with database management systems, enterprise resource planning (ERP) systems (such as Colleague), reporting tools, and data visualization platforms.

Desired Knowledge, Skills & Abilities:

.

Essential Duties:

• Grant Administration/Compliance:
  • Coordinate administration of federal, state, local, and private grants assigned to the division
  • Ensure compliance with grant requirements, regulations, and reporting deadlines
  • Maintain grant documentation and audit records
  • Assist with grant applications, amendments, renewals, and closeout activities
  • Serve as a liaison with funding agencies and internal stakeholders
• Grant Reporting and Performance Management:
  • Coordinate collection, validation, and submission of grant performance data
  • Prepare required federal, state, institutional, and sponsor reports
  • Develop dashboards, summaries, and status reports for division leadership
  • Monitor progress toward grant deliverables, milestones, and outcomes
  • Identify reporting risks and recommend corrective actions
• Budget and Fiscal Management:
  • Monitor grant budgets and expenditures
  • Track spending against approved budgets and timelines
  • Review expenditures for compliance and allowability
  • Coordinate with Finance and Procurement regarding grant‑funded purchases
  • Assist with budget forecasting and grant closeout activities
• Strategic Project Coordination and Administrative Support:
  • Coordinate division‑wide projects associated with grant‑funded initiatives
  • Develop project timelines and monitor deliverables
  • Prepare presentations, reports, meeting materials, and executive summaries
  • Coordinate grant‑related meetings and stakeholder communications
  • Support implementation of major division initiatives, equipment acquisitions, facility‑related projects, and special assignments
  • Research funding opportunities and assist division leadership in evaluating potential grant opportunities
  • Post‑award implementation

Other Duties:

.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 08/04/2026. Elgin Community College Support Staff Association (SSECCA) members that apply by 08/12/2026 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case‑by‑case basis.