Grant Operations & Compliance Manager

Elgin Community College; Elgin (IL); On-site; USD 64,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition reimbursement

Time off with pay

Professional development

Job summary

Elgin Community College seeks a Manager of Grant Operations to oversee grant administration, compliance, reporting, and budgeting within the Sustainability, Business and Career Technologies division. The role partners with faculty and administrators to ensure timely, accurate post-award support and strategic project coordination.

The ideal candidate has a Master’s degree and at least five years in grant administration, with strong data analytics, reporting, and communication skills.

Qualifications

• Master’s degree required; five years of grant administration or related experience preferred.
• Experience managing federal, state, local, or private grant-funded initiatives.
• Two years of budgeting experience.
• Strong analytical and reporting skills.
• Experience collecting, analyzing, and presenting data for decision-making.
• Knowledge of career and technical education.
• Demonstrated project management skills.
• Strong written and verbal communication; ability to prepare clear technical documentation and reports.
• Ability to manage multiple projects and meet deadlines.
• Proficiency with Microsoft 365; experience with ERP systems and data visualization tools.

Responsibilities

• Coordinate administration of grants within the division.
• Ensure grant compliance, regulations, and reporting deadlines.
• Maintain grant documentation and audit records.
• Assist with grant applications, amendments, renewals, and closeouts.
• Serve as liaison with funding agencies and internal stakeholders.
• Coordinate collection and submission of grant performance data.
• Prepare federal, state, institutional, and sponsor reports.
• Develop dashboards and status reports for division leadership.
• Monitor progress toward grant deliverables and milestones.
• Identify reporting risks and recommend corrective actions.
• Monitor grant budgets and expenditures; track spending.
• Coordinate with Finance and Procurement on grant-funded purchases.
• Assist with budget forecasting and grant closeout activities.
• Coordinate division-wide projects and monitor deliverables.
• Prepare presentations and executive summaries; coordinate meetings and communications.
• Support major division initiatives and research funding opportunities.

Skills

Grant administration

Project management

Data analysis

Reporting

Communication skills

Deadline management

Multitasking

Education

Master’s degree

Tools

Microsoft 365

ERP systems (Colleague)

Data visualization tools

Job description

Elgin Community College seeks a Manager of Grant Operations to oversee grant administration, compliance, reporting, and budgeting within the Sustainability, Business and Career Technologies division. The role partners with faculty and administrators to ensure timely, accurate post-award support and strategic project coordination.

The ideal candidate has a Master’s degree and at least five years in grant administration, with strong data analytics, reporting, and communication skills.