Office Assistant III (Part-Time)

Elgin Community College; Elgin (IL); On-site; USD 24,000 - 29,000; Part time

Benefits offered by this job

Retirement plans

Paid time off

Professional development

Tuition reimbursement

Employee assistance program

Job summary

Elgin Community College seeks a part-time support staff member to provide administrative support within the department, collaborating with faculty, staff and students. The role includes routine clerical tasks and interaction with campus members.

Work hours include evenings and some weekends as needed by the department. The position requires a high school diploma or GED, proficiency in Microsoft Office, strong communication skills, and the ability to manage data entry, filing, and calendars with

Qualifications

• High school diploma or GED required or equivalent
• Proficiency in Microsoft Office Suite
• Strong interpersonal skills for working with diverse groups
• Excellent verbal and written communication abilities
• Ability to operate a computer and adapt to new software and tech systems

Responsibilities

• Perform general office and clerical duties such as composing routine correspondence and filing
• Greet and assist visitors and answer calls
• Coordinate calendars, trainings, travel, and meetings
• Enter and retrieve data from computer systems and maintain records

Skills

MS Office proficiency

Interpersonal communication

Verbal and written communication

Flexibility scheduling

Customer service

Education

High school diploma or GED

Tools

Colleague

Job description

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

M 3:00pm – 8:00pm Tu 2:00pm – 8:00pm W 3:00pm – 8:00pm Th 3:00pm – 8:00pm F 12:00pm – 4:00pm

Rate of Pay:

This is a Part-Time Support Staff position at grade 10, with an hourly pay rate of $17.27 to $20.90. The offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

• Retirement Plans (Pension, 457b, 403b)
• Paid Time Off
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)

FLSA Status:

Non-Exempt

Grant Funded:

No

Job Summary:

An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with faculty, staff and students. Immediate supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

• 1. High school diploma or general education degree (GED); or equivalent combination of training and experience.
• 2. Working skills in the use of the Microsoft Office Suite
• 3. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
• 4. Working skills in verbal and written communication.
• 5. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
• 6. Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.

Desired Knowledge, Skills & Abilities:

• 1. Working skills in using databases, including enterprise-wide databases (e.g. Colleague).

Essential Duties:

• 1. Perform a variety of general office and clerical duties, including, but not limited to:
  • a. Compose, format and type routine correspondence, reports and other documents.
  • b. Greet and assist office/department visitors.
  • c. Answer and route telephone calls.
  • d. Communicate with faculty and students regarding class cancellations.
  • e. Enter and retrieve data and information from computer systems and software applications.
  • f. Establish and maintain filing systems.
  • g. Coordinate calendars, schedules, training, travel arrangements, meetings and other events.
  • h. Order office supplies, including arranging for equipment maintenance.
  • i. Use software for assignment and tracking purposes (e.g., key maintenance system).
  • j. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.
• 2. Maintains required training, licensure and/or certifications
• 3. Maintains confidentiality of privileged information and adheres to applicable privacy laws
• 4. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
• 5. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
• 6. Adheres to department guidelines for attendance and punctuality

Other Duties:

• 1. Assist faculty members and other employees with various clerical tasks (e.g. assembling materials for committee meetings).
• 2. Perform other job-related duties as assigned which pertain to the job description.
• 3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 08/06/2026. Elgin Community College Support Staff Association (SSECCA) members that apply by 08/14/2026 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.