Manager of Grant Financial Operations

Fairmont State University; Fairmont (WV); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Fairmont State University seeks a Manager of Grant Financial Operations to oversee fiscal administration and compliance for sponsored programs including federal, state and private grants, contracts and awards.

This role provides grant financial data to leadership, the Office of Sponsored Programs, Principal Investigators, and granting agencies, ensuring timely reporting and adherence to GAAP and Uniform Guidance.

Formación

• 2–4 years of experience in Finance, Accounting or Budgets.
• Strong written and verbal communication skills.
• Proficient with Microsoft Excel (formulas, sorting, pivot tables).
• High ethical standards for data confidentiality.

Responsabilidades

• Manage creation and closure of restricted funds in the chart of accounts.
• Track expenses, allocate payroll, update budgets, post journal entries.
• Perform month-end close for restricted funds and run reports/schedules.
• Reconcile budget to actual and ensure timely grant reporting and cash flow.

Conocimientos

Excel proficiency

Written & verbal communication

Attention to detail

Ethical data handling

Educación

Bachelor’s degree in Accounting/Finance/Business Admin

Herramientas

ERP system

Descripción del empleo

Posting Details

Working Title
Manager of Grant Financial Operations

Type of Position
Staff - Full Time

Department
Accounting

Appointment Length
July - June (12 mo)

Benefits Eligible?
Yes

Requested Part-Time Staff Hours
NA

F.T.E.
1.00

Grant Funded Position?
No

Description of Job Duties and Responsibilities

The Manager of Grant Financial Operations supports the fiscaladministration and financial compliance of Fairmont StateUniversity’s sponsored programs including federal, state andprivate grants, contracts and awards. This role provides grantfinancial data to key stakeholders including but not limited toleadership, the Office of Sponsored Programs, PrincipalInvestigators and all granting agencies/partners as required orrequested

Operational Duties

• Manages the creation and closure of restricted funds within theUniversity’s chart of accounts
• Maintains restricted funds by tracking expenses, allocatingpayroll, updating budgets, posting journal entries and performsbudget-to-actual reconciliations for receipts anddisbursements
• Prevents or corrects improper cost transfers and postingerrors.
• Completes month-end processes for restricted funds and runsmonthly financial reports and schedules
• Ensures a positive cash flow for restricted funds whichincludes but is not limited to timely invoices, completion of drawrequests and required grant reporting
• Collaborates with Finance areas and Human Resources to create,calculate and balance grant funded positions
• Assists with the development of a streamlinedcross-institutional billing workflow with Fairmont StateFoundation
• Works directly with Fairmont State Foundation to invoice forreimbursements and reconcile grant funded requests

Audit and Reporting

• Assists with year-end processes and audit functions for theannual financial audit, including but not limited to timingfunctions to prepare schedules, completing calculation andanalysis, creating and posting accrual entries and providingsupport documentation as requested by the auditors for restrictedfunds
• Primary point of contact and coordinator for Research andDevelopment audits
• Ensures compliance with all financial reportingobligations
• Assists with the completion of annual requirements forrestricted funds including but not limited to Expenditure Schedule,Schedule of Expenditures of Federal Awards ( SEFA ) andAppropriation Requests for the State of West Virginia

Process Improvement & Systems Optimization

• Policy Development: Work with Finance team to evaluate, update,implement and document departmental and university-wide financialpolicies and procedures.
• Unit Collaboration: Collaboration includes but is not limitedto, partnering with the Finance Team to ensure accurate and timelyfinancial reporting and to ensure alignment between budget andactual reporting; and collaborating with departments across theuniversity to promote clear understanding of financial data andprocesses
• Improvement: Drive continuous improvement by automating manualprocesses and enhancing ERP system functionality in conjunctionwith the State of WV’s ERP system

Other

• Participates in other projects and performs other duties asassigned.

Minimum Required Education

• Bachelor’s degree in Accounting, Finance, BusinessAdministration or a related business field (or equivalentcombination of education and experience).

Required Licenses and/or Certifications

N/A

Minimum Required Qualifications

• 2-4 years prior experience with Finance, Accounting or Budgets,however, any equivalent combination of education and/or experienceis acceptable which provides an applicant with the listedknowledge, skills, abilities and capability to perform theessential functions of the job
• High attention to detail and strong written and verbalcommunication skills
• Strong proficiency in Microsoft Excel (including formulas, datasorting, and pivot tables).
• Strict ethical standards for handling data confidentiality

Preferred Qualifications

• Experience with federal, state, local, or private grantadministration
• Strong understanding of Generally Accepted AccountingPrinciples ( GAAP ), Governmental Accounting Standard Board ( GASB) and Uniform Guidance rules

Posting Detail Information

Requisition Number
2027013SP

Number of Vacancies
1

Anticipated Hire Date
ASAP

Open Until Filled
Yes