Manager of Fleet Services

Transportation; Richmond (VA); On-site; USD 66,000 - 102,000; Full time

Job summary

Richmond City Public Schools Transportation in Richmond, Virginia seeks a Manager of Fleet Services to lead maintenance and repair of the district's school buses and service vehicles. This role ensures vehicles are safe, reliable, and compliant with federal, state, and local regulations while promoting accountability and continuous improvement.

The position supervises staff, oversees fleet operations and tools, manages inventory, and develops a proactive replacement plan aligned with budget

Qualifications

• High school diploma or GED required; associate degree preferred.
• Five years’ fleet maintenance experience with two years supervisory.
• Master Mechanic certification preferred (ASE or equivalent).
• Valid driver’s license; Virginia license to be obtained within six months.
• CDL with School Bus and Air Brake endorsements preferred or obtainable within six months.
• Knowledge of fleet management software, inventory systems, and state inspection protocols.
• Strong leadership, communication, and organizational skills; safety knowledge.

Responsibilities

• Oversee maintenance, repair, and replacement of school fleet vehicles and equipment.
• Supervise staff; manage maintenance and office operations; inventory control.
• Implement fleet replacement plan; ensure safety and regulatory compliance.
• Prepare and monitor maintenance budget; track parts and tools; cost of ownership analysis.
• Collaborate with admins, vendors; assist with bids for purchases.
• Generate fleet performance and cost-efficiency reports; support after-hours operations.

Skills

Leadership

Supervisory experience

Fleet management

Budgeting

Procurement

Maintenance tracking

Microsoft Office

Communication

Organizational skills

Safety compliance

Education

High school diploma or GED

Associate's degree in Automotive or Diesel Technology

Master Mechanic certification (ASE or equivalent)

Tools

Fleet management software

Inventory management software

Diagnostic tools

Microsoft Office

Maintenance tracking systems

Job description

Manager of Fleet Services

Richmond City Public Schools Transportation - Richmond, Virginia

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Job Details

Job ID: 5920021

Application Deadline: Posted until filled

Posted: Sep 09, 2026 4:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time

Salary: $66,428 to $102,158 Per Year

Job Description

Job Title: Manager, Fleet Services

Grade Level/Terms of Employment: Grade 121.2(260 Days 12-month Contract)

FLSA Status: Exempt

Work Location: Fleet Maintenance Facility

Immediate Supervisor: Director of Transportation

The Fleet Manager is responsible for overseeing all activities related to the maintenance, repair, and replacement of the school division's fleet of buses, service vehicles, and equipment. This includes supervision of staff, management of maintenance and office operations, tool accountability, inventory control, and implementation of a fleet replacement plan. The position ensures that all vehicles are safe, reliable, and compliant with federal, state, and local regulations, supporting uninterrupted transportation services. The Fleet Manager also promotes a culture of accountability, safety, and continuous improvement within the department.

QUALIFICATIONS:

Education and Experience: A high school diploma or GED is required; an Associate's degree in Automotive or Diesel Technology is preferred. Applicants should have at least five years of progressively responsible experience in fleet maintenance, including two years in a supervisory capacity. Master Mechanic certification (ASE or equivalent) is preferred, along with experience working on diesel and gasoline engines, electrical systems, and hydraulic repairs. Candidates should have a strong understanding of fleet management software, inventory systems, and state inspection protocols. Licenses and Certifications: A valid driver's license is required, and a Virginia license must be obtained within six months of employment. A CDL with School Bus and Air Brake endorsements is preferred or should be obtained within six months. A Virginia State Inspector Certification is preferred or should be obtained within six months. Knowledge, Skills, and Abilities: Candidates must demonstrate expertise in fleet lifecycle management, budgeting, and procurement, along with proficiency in maintenance tracking systems and Microsoft Office applications. They should possess excellent leadership, communication, and organizational skills, the ability to manage multiple priorities, and a thorough knowledge of environmental and workplace safety regulations.

PERFORMANCE EXPECTATIONS:

The Fleet Manager plans, schedules, and supervises vehicle inspections, preventive maintenance, and repairs for all district vehicles while ensuring compliance with Virginia Department of Education and DMV maintenance and inspection standards. The manager monitors and evaluates mechanic and shop staff performance for efficiency and quality workmanship, reviews and closes work orders in the fleet maintenance system, and conducts comprehensive annual fleet assessments, including analysis of vehicle age, mileage, condition, and cost of ownership. They develop and maintain a fleet replacement plan aligned with budget forecasts and vehicle life cycles, maintain accountability for mechanic tools, diagnostic equipment, and shop supplies, and track and inventory all tools and service truck equipment to ensure accurate labeling and logging. The Fleet Manager oversees the acquisition, distribution, and calibration of automotive parts, shop tools and diagnostic equipment, prepares and monitors the annual maintenance budget, and controls expenditures for parts, labor, and contracted services. They also audit and maintain accurate electronic and physical maintenance records, cost analyses, and warranties, provide ongoing training and professional development for mechanics and support staff, and enforce safety standards while ensuring compliance with OSHA, EPA, and division policies.

Additional responsibilities include supervising and evaluating technicians, parts clerks, and related staff, collaborating with administrators, transportation supervisors, and vendors, assisting with bid preparation for vehicle and equipment purchases, generating regular fleet performance and cost-efficiency reports, and supporting emergency and after-hours operations as required.

GENERAL DEFINITION AND PHYSICAL CONDITIONS OF WORK:

This position requires the ability to stand for extended periods, bend, stoop, and lift up to 50 pounds. The incumbent must have manual dexterity and visual acuity to perform inspections and operate diagnostic tools. Work is performed in both shop and field environments under varying weather conditions.

REPORTS TO

Director of Transportation

Start Date: Based on School Board approval

EOE.