Manager of Administrative Services

People's Arc; Bohemia (NY); On-site; USD 66,000 - 71,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Referral program

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

People’s Arc in New York seeks an Operations Manager to oversee Administrative Services, transportation, purchasing, and related compliance. You will supervise staff, coordinate cross-departmental initiatives, and ensure efficient service delivery across the agency.

Requires 5+ years in administrative operations, a high school diploma, and a NYS driver’s license; a Bachelor’s degree is preferred. Strong leadership, problem-solving, and MS Office skills are essential; be ready to respond to

Qualifications

• High School Diploma or GED required; Bachelor's Degree in business administration, management, transportation, logistics, or a related field preferred.
• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field.
• Supervisory or management experience preferred.
• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices.
• Extensive knowledge of Microsoft Office applications.
• Strong organizational, communication, leadership, and problem-solving skills.

Responsibilities

• Provides oversight and leadership for assigned departments and functions within Administrative Services.
• Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization.
• Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements.
• Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance.
• Provides leadership, training, and operational support for Program Assistance services throughout the agency.
• Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization.
• Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements.
• Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities.
• Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services.

Skills

Leadership

Communication

Problem solving

Organization

Multitasking

Discretion

Driver coordination

Education

High school diploma / GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Role Responsibilities

• Provides oversight and leadership for assigned departments and functions within Administrative Services.
• Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization.
• Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements.
• Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance.
• Provides leadership, training, and operational support for Program Assistance services throughout the agency.
• Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization.
• Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements.
• Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities.
• Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services.

Role Requirements

• High School Diploma or GED required; Bachelor's Degree in business administration, management, transportation, logistics, or a related field preferred.
• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field.
• Supervisory or management experience preferred.
• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices.
• Extensive knowledge of Microsoft Office applications.
• Strong organizational, communication, leadership, and problem-solving skills.
• Ability to manage multiple priorities and work collaboratively across departments.
• Ability to maintain a high level of professionalism and discretion when handling confidential information.
• Valid New York State Driver's License.
• Ability to respond to operational emergencies outside of regular business hours when necessary.

SALARY 66,300 -71,400

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance