Manager of Administrative Services

People's Arc of Suffolk; Bohemia (NY); On-site; USD 66,000 - 71,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Referral program

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

People’s Arc of Suffolk in Bohemia, NY is seeking an experienced leader to oversee Administrative Services, including purchasing, transportation, and program assistance services. You will supervise staff, ensure compliance with policies, and drive efficiency across departments to support agency priorities.

The role requires 5+ years in administrative operations with supervisory experience; a NY Driver's license is required.

Qualifications

• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or related field.
• Supervisory or management experience preferred.
• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and safety practices.
• Extensive knowledge of Microsoft Office applications.
• Strong organizational, communication, leadership, and problem-solving skills.
• Ability to manage multiple priorities and collaborate across departments.
• Valid New York State Driver's License.
• Ability to respond to operational emergencies outside of regular business hours when necessary.

Responsibilities

• Provides oversight and leadership for assigned departments and functions within Administrative Services.
• Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization.
• Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements.
• Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance.
• Provides leadership, training, and operational support for Program Assistance services throughout the agency.
• Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization.
• Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements.
• Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities.
• Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services.

Skills

Organizational skills

Communication skills

Leadership

Problem-solving

Collaboration

Education

Bachelor's degree in business/management/transportation/logistics

Tools

Microsoft Office

Job description

• Provides oversight and leadership for assigned departments and functions within Administrative Services
• Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization
• Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements
• Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance
• Provides leadership, training, and operational support for Program Assistance services throughout the agency
• Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization
• Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements
• Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities
• Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services.

Role Responsibilities

• Provides oversight and leadership for assigned departments and functions within Administrative Services
• Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization
• Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements
• Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance
• Provides leadership, training, and operational support for Program Assistance services throughout the agency
• Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization
• Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements
• Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities
• Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services.

Role Requirements

• High School Diploma or GED required; Bachelor's Degree in business administration, management, transportation, logistics, or a related field preferred
• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field
• Supervisory or management experience preferred
• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices
• Extensive knowledge of Microsoft Office applications
• Strong organizational, communication, leadership, and problem-solving skills
• Ability to manage multiple priorities and work collaboratively across departments
• Ability to maintain a high level of professionalism and discretion when handling confidential information
• Valid New York State Driver's License
• Ability to respond to operational emergencies outside of regular business hours when necessary

SALARY 66,300 -71,400

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance