Manager of Academic Affairs

Playwrights Horizons; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Paid Time Off

403(b) Retirement Plan

Half-Day Summer Fridays

Job summary

Playwrights Horizons in New York City seeks an organized individual for an administrative position at the Theater School. This role serves as a liaison between students and administration, managing academic matters and communications.

Responsibilities include maintaining the academic calendar, facilitating student enrollment, and executing various school events. The ideal candidate has 4+ years of administrative experience, strong organizational and communication skills, and a passion for education.

Qualifications

• Minimum 4 years of administrative experience.
• Highly organized with keen attention to detail.
• Passion for working with students in an educational environment.
• Excellent verbal and written communication skills.
• Ability to interact successfully with key stakeholders.

Responsibilities

• Serve as first point of contact for school administration and student body.
• Create and maintain academic calendar, class schedules, and student files.
• Facilitate student enrollment both internally and with NYU.
• Manage and create all school communications.
• Oversee event coordination for various school events.

Skills

Administrative experience

Organizational skills

Communication skills

Interpersonal skills

Mental health first aid certification

Experience with Blackbaud

Experience with Asana

Job description

Reports to:

Director, Playwrights Horizons Theater School

Position Summary:

Playwrights Horizons is seeking an outgoing, passionate, highly organized individual to join the administrative team downtown at the Playwrights Horizons Theater School! Alongside the Director, this role will oversee the administration of all academic matters and serves as the first point of contact for communication between students, faculty, staff, and the NYU Department of Drama.

Responsibilities:

• Serve as a first point of contact and liaison between school administration and the student body through advising, coordination, and conflict resolution as needed.
• Create and maintain the academic calendar, class schedule, student files and schedules, and class rosters.
• Facilitate student enrollment both internally and with NYU.
• Collect, organize, and distribute course evaluations, student grades and evaluations, submit grades to NYU.
• Serve as a liaison to NYU student advisors.
• Serve as advisor and liaison to student groups as assigned by the Director.
• Oversee event coordination and execution for various school events and meetings, including First and Final Fridays, First year orientation, Studio Swap, Parents Day, Alumni nights and others that may come up.
• Manage and create all school communications, such as the newsletter, social media presence, website pages, and Blackbaud resources.
• Create and maintain student and faculty handbooks in partnership with the Director.
• Maintain and execute Faculty payroll process, including onboarding into payroll system.
• Manage and organize school supplies inventory, track expenses and petty cash as part of the larger School budget in partnership with the Director.
• Coordinate the fulfillment of classroom requests such as set up and equipment needs with other administrative staff.
• Partner with the Director to build relationships with Playwrights Horizons and participate in developing programming that increases points of connection between the school and theater.
• Collaborate with the Director of People + Operations on Alumni relations and developing the Alumni program.
• Provide general administrative support to faculty, staff, and students.

Skills & Qualifications:

• Minimum 4 years of administrative experience.
• Highly organized with keen attention to detail.
• Passion for working with students in an educational environment.
• Excellent verbal and written communication skills.
• Experience in Blackbaud and Asana a plus.
• Able to work from the office a minimum of 4 days a week during the semester.
• Ability to interact successfully with key stakeholders at all levels at NYU and at the organization.
• Strong interpersonal skills particularly with young people.
• Maintain mental health first aid certification.
• Experience working for a non-profit and/or educational institution preferred.

Compensation:

Full-time employee benefit package includes: Medical, Dental, Vision, Life, & Accident insurance, Paid Time Off, Health Reimbursement Account, Flexible Spending Account, 403(b) Retirement Plan, Half-Day Summer Fridays, and more!

$60,000-$65,000 per year, commensurate with experience

Values Statement:

Playwrights Horizons is committed to building a more just future for everyone—particularly those from historically oppressed communities, by employing a broad spectrum of voices that will enrich the quality and vitality of our work. Playwrights Horizons is an equal opportunity employer that has a strong institutional commitment to uprooting all systems of oppression by demonstrative equitable and inclusive practices.

The organization is interested in receiving applications from people of all races, sexual orientations, gender identities, ages, classes, religions, and people with disabilities.

The facilities at Playwrights Horizons are fully accessible and ADA compliant.