Manager, Meetings & Events

HMP Global; Malvern (Chester County); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Annual discretionary bonus

Job summary

HMP Global is seeking a Manager of Meetings & Events to oversee a portfolio of meetings and events. You will coordinate logistics, manage budgets, and partner with marketing, content, sales, and customer support to deliver outstanding attendee experiences.

Responsibilities include venue sourcing, timelines, vendor communications, on-site execution, and post-event reporting. A Bachelor’s degree and 3–5 years in events are required, with domestic travel 10–12 times annually.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Business, or related field.
• 3–5 years of experience in event planning or operations.
• Strong organizational and project management skills.
• Effective communicator with excellent interpersonal skills.
• Willingness to travel 10–12 times per year domestically, and as directed by management.

Responsibilities

• Manage logistics for assigned meetings and events, including venue sourcing, contracts, catering, audiovisual, and transportation.
• Develop event timelines and run-of-show documents, ensuring all details are tracked and executed.
• Work with cross-functional teams to align on event deliverables.
• Serve as contact for external vendors, suppliers, and venues.
• Monitor and maintain event budgets and reconcile post-event costs.
• Ensure compliance with safety, accessibility, and regulatory requirements.
• Assist with event technology platforms and tools.
• Provide on-site event support, including setup, execution, and tear-down.
• Collect and analyze event feedback and post-event reporting.

Skills

Event planning

Project management

Vendor management

Communication

Travel readiness

Education

Bachelor's degree in Event Management, Hospitality, Business, or related field

Tools

CRM systems

Registration platforms

Virtual event tools

Job description

Location: Hybrid – (Malvern, PA or East Windsor, NJ - 3 days in-office/2 days work-from-home) or Remote if you reside more than 50 miles of either location

Annual discretionary bonus eligible

HMP is a leading healthcare event and education company, with a dominant position in several therapeutic areas including Oncology, Psychiatry & Behavioral Health, Cardiovascular, Wound Care and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.

The Manager, Meetings & Events is responsible for the planning, coordination, and execution of a portfolio of meetings and events. This role supports the Senior Director, Global Events Operations or Associate Director, Meetings & Events by managing day-to-day event logistics, coordinating with vendors and internal teams, and delivering high-quality experiences for attendees. The Manager will ensure that all assigned events are executed efficiently, on budget, and in alignment with the organization’s goals.

Key Responsibilities:

• Manage logistics for assigned meetings and events, including venue sourcing, contracts, catering, audiovisual, and transportation.


• Develop event timelines and run-of-show documents, ensuring all details are tracked and executed.


• Work closely with cross-functional teams (marketing, content, sales, customer support) to align on event deliverables.


• Serve as a key point of contact for external vendors, suppliers, and venues.


• Monitor and maintain event budgets, tracking expenses and reconciling post-event costs.


• Ensure compliance with all safety, accessibility, and regulatory requirements.


• Assist with the implementation of event technology platforms and tools.


• Provide on-site event support, including setup, execution, and tear-down.


• Assist in the collection and analysis of event feedback and post-event reporting.

Qualifications & Requirements:

• Bachelor’s degree in Event Management, Hospitality, Business, or related field.


• 3–5 years of experience in event planning or operations.


• Strong organizational and project management skills.


• Effective communicator with excellent interpersonal skills.


• Comfortable managing multiple projects in a fast-paced environment.


• Proficient in event technology platforms, including registration and virtual tools.


• Willingness to travel 10-12 times per year domestically, and as directed by management. International travel may be required.

Preferred Qualifications:

• Experience in the healthcare or life sciences industry.


• CMP or similar industry certification.


• Familiarity with CRM systems and budget tracking tools.

Key Attributes:

• Detail-oriented and highly organized.


• Proactive and solutions focused.


• Team-oriented with a collaborative mindset.

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