Manager, Maintenance Scheduler

Wayne State University; Detroit (MI); On-site; USD 88,000 - 107,000; Full time

Job summary

Wayne State University is seeking a Manager, Maintenance Scheduler for its Detroit campus. The role oversees staff, coordinates with planners, and optimizes labor for planned downtime and safe maintenance execution.

Responsibilities include leading attendance management, leveraging CMMS for daily scheduling, and ensuring KPI-driven reporting. This full-time position reports to an Associate Director and supports zone 1 facilities operations.

Qualifications

• Bachelor's degree required or equivalent mix of education and experience.
• Two-year technical degree in Electrical or Mechanical Eng Tech preferred.
• Specialist with 5+ years of job-related experience in maintenance.

Responsibilities

• Manage staff and schedule maintenance work groups with planners and leadership.
• Improve labor resources and minimize downtime via consolidated visits.
• Use CMMS to sequence work orders and maintain a 7-day rolling schedule.
• Monitor attendance, discipline, and adherence to university policies.
• Coordinate with production to ensure safe, efficient maintenance execution.
• Prepare monthly schedule compliance and KPI reports.

Skills

Mechanical aptitude

MS Office

KPI reporting

Organizational skills

Education

Bachelor's degree

Two-year technical degree in Electrical/Mechanical Eng Tech

Tools

TMA

Schooldude

Maximo

Job description

Manager, Maintenance Scheduler

Wayne State University is searching for an experienced Manager, Maintenance Scheduler at its Detroit campus location.

Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from allbackgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educationalopportunities which prepare students for success in a globalsociety.

Essential functions (job duties):

JOB PURPOSE

Manage staff and schedule appropriate maintenance work groupscoordinating with district Planners and leadership management to improve labor resources. Ensure staff time, attendance andperformance of tasks assigned by grouping work orders together thatare executed in a single visit or sequentially in a facility tominimize planned downtime and prevent multiple LOTO (lock-out /tag-out) and prep work disruptions. The position will report to anAssociate Director.

ESSENTIAL FUNCTIONS

(Essential functions are the primary duties/major jobresponsibilities that an employee must be able to perform, with or without reasonable accommodation. The essential functionsare listed in order of importance.)

Oversee, attendance, tardiness, illness/time-off and administerprocedures relevant to CBA agreements and University policy. Perform staff counsel and disciplinary processes for violations and document progressive actions in conjunction with WSU Human Resources and Labor Relations support.

Support the Maintenance Planner ensuring that all routinemaintenance activities are appropriately planned (resources, parts, tooling) and scheduled (with Production and Maintenance) so thatthe work progresses in a safe, efficient and repeatable manner. Maintain a strong line of communication on status of completed workorders and findings. Act as Liaison between production and maintenance.

Use the Computerized Maintenance Management work order system (CMMS), to properly sequence all work order activities, assets, resource requirements into a daily (24hr) schedule which will be utilized by the day and night shift to facilitate orderly executionof all repair activities. Maintain a minimum of a seven-day rolling maintenance scheduled based within the current weekly schedule.

Work with planners to review work order backlog and ensure jobs with highest priorities are planned in a timely fashion.

Confirm work order priority and date needed/wanted. Update the planner daily on incomplete work orders requiring rescheduling. Evaluate discretionary work orders and determine if feasible.

Ensure equipment is ready for maintenance when planned work kits are provided by the Maintenance Planners.

Ensure scheduling basis includes an appropriate amount of preventative maintenance work versus corrective work and backlogage (schedule 80% preventative maintenance at all times and 20% corrective/reactive).

Prepare monthly report which clearly details schedule compliance, maintaining the historical trend.

Other duties as assigned.

Qualifications:

MINIMUM QUALIFICATIONS

• Education Bachelor's degree
• Bachelor’s degree or equivalent combination of education andexperience.
• Two-year technical degree in Electrical or Mechanical EngineeringTechnology is preferred.

Experience: Specialist (minimum 5 years of job-relatedexperience)

• Training and experience in industrial electrical, mechanical,pneumatic and hydraulic applications.
• Training and experience in process controls and instrumentationapplications.
• Experience with CMMS software (TMA, Schooldude, Maximo).
• Detailed understanding of a Manufacturing Plant Operation and Maintenance.
• Experienced in Policy and Procedure interpretation and administration.

Knowledge, Skills and Abilitie s

Previous journeyman skills in maintenance or operationalpreventative maintenance.

Strong mechanical aptitude

Ability to use and communicate effectively through MS Office suiteof tools (Outlook, Excel, Word, Teams)

Highly organized

Capable of report development and analysis for KPIactivities.

School/College/Division:

H42 - Facilities Plan & Manage

Primary department:

H4241 - Facilities Operations Zone 1

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum:
• Salary hire maximum: $97,298

Working conditions:

Requires work in various plant conditions. May require accessinghigh elevations including flat roofs and mechanical rooms. Mayrequire working in HOT/COLD environments for short periods ofinspection. Essential Personnel for WSU Operations.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offeredemployment to undergo a background check, including a criminalhistory check, before starting work. If you are offered employment,the university will inform you if a background check isrequired.