Maintenance Planner

Allied Reliability; Adams (MA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Job summary

Allied Reliability is seeking a Maintenance Planner to estimate, plan and schedule mechanical and electrical work for each shift. This role ensures availability of facilities/equipment, parts, tools and manpower, while supporting OE initiatives in the maintenance department.

You will also help guarantee proper reporting of materials and time spent on tasks. Primary duties include screening requests, breaking work into steps, coordinating parts, and maintaining PM schedules.

Qualifications

• Two-year technical degree in a related field, plus related maintenance experience.
• Bachelor’s degree and supervisory experience are preferred.
• Strong planning, scheduling and procurement awareness.
• Proficient with MS Office and CMMS systems.
• Excellent communication and teamwork capabilities.

Responsibilities

• Receives and screens work requests to ensure complete scope.
• Plans maintenance work by detailing steps, parts, tools, and time.
• Monitors availability of parts and submits requisitions as needed.
• Maintains backlog and coordinates with Production and Maintenance teams.
• Ensures PM work orders are scheduled and executed consistently.

Skills

Organizational skills

Communication skills

Interpersonal skills

Self-motivation

Cross-team collaboration

Education

Two-year technical degree

Bachelor’s degree (preferred)

Tools

Windows

Microsoft Word

Microsoft Excel

Oracle CMMS

Job description

Allied Reliability is seeking a Maintenance Planner responsible for supporting the execution of maintenance work by estimating, planning and scheduling all the mechanical and electrical work for each shift. This involves ensuring the coordinated availability of facilities/equipment to be worked on, parts materials, special tools/equipment and manpower/skills required to achieve orderly, timely, successful and efficient work execution. The Maintenance Planner is also responsible for assigned OE initiatives in the maintenance department. To ensure that the team properly execute the assigned maintenance tasks, and that materials and time utilized are also properly reported.

Primary Duties & Responsibilities

• Receives and screens all work requests to see that they have been properly filled out, discusses the details with the originating department and ensures that the work scope is clearly described.
• Plans all maintenance work requests by breaking them into basic job steps then determining what parts, material, special tools, skills, manpower and time are required for each step and in total. Incorporates Safety Task Review procedures and maintenance SOPs into all planned work.
• Determines the availability of parts, materials and special tools required for the work orders executions. Submits purchase requisitions for any parts, materials or special tools required that are unavailable to the plant.
• Maintains the backlog of planned work orders and monitors the status of purchase requisitions to ensure that the work order is available to schedule as soon as all requirements are met.
• Ensures that all PM work orders are scheduled for execution and performed consistently with their established frequencies. Works with the Maintenance group to make improvements to the PM program.
• Develops the maintenance schedule for required shifts. Coordinates the scheduling of all work with the Production and Maintenance Team Leaders.
• Maintains close communication with Production, Maintenance and Project Engineering, so as to be intimately acquainted with their maintenance challenges and long-range needs. To promote effective collaboration between all groups with respect to solution of problems, to detect and eliminate the sources of emergency and other unscheduled work and convert fire fighting to a planned and controlled situation.
• Make special studies and investigations for Department Managers.
• Controls the close out of all maintenance work orders ensuring that all charges are properly assigned and the accuracy of the maintenance records are maintained.
• Conducts completed job plan audits to ensure planning function matches current conditions and performance.
• Look for ways to improve the maintenance department through 5S, TPM, and daily management control
• Look for ways to improve equipment effectiveness through improvements in equipment and processes.
• Provides performance metrics, both forward and backward facing.
• Prioritizes work based upon plant needs using input from various department supervisors
• Analyzes mechanical problems to determine the optimum repair or rebuild technique to minimize costs and ensure a quality result. Recommends whether to do jobs in-house or use contractors.
• Trains mechanics in various skills necessary to perform their jobs.
• Acts as primary employee relations contact, and resolves personnel problems and complaints, where possible, referring others to higher supervision.
• Orients and trains new mechanical personnel in departmental policy and safety procedures.
• Establishes personal contact with workforce to ensure high employee morale and cooperation.
• Evaluates subordinates' work performance and gives feedback regarding all strengths and weaknesses
• Makes every good faith effort to achieve Department EEO objectives and ensure that personnel practices are fair and consistent with Governmental regulations.
• Studies equipment functions and recommends mechanical spare parts inventory requirements.
• Oversees the P.M. and lubrication programs in assigned areas.
• Performs various clerical duties such as writing purchase requisitions and work orders; contacting vendors and approving timecards.
• Establishes employee goals in line with plant/department objectives and enters into Performance Management system
• Completes employee annual and mid-year performance evaluations in Performance Management system and delivers one-on one performance reviews with department personnel.
• Assists in the development of individual plans for performance improvements.
• Instructs team on what is to be done, methods to be used, and reviews safety requirements, pointing out any potential hazards that may exist.
• Checks to ensure that the facility to be worked on is available and the proper number of people are assigned to each job.
• Determines and arranges for materials that turn up short or were not anticipated in the planning and estimating process.
• Obtains information and decisions about unanticipated developments in time to prevent delays.
• Stays in close contact with the progress of jobs and eliminates any bottlenecks.

Performs other duties as assigned

Qualifications/Requirements

Knowledge, Skills & Abilities

• Possess a two-year technical degree in a related field and 5 years’ experience as a mechanic with a sound knowledge of mechanical maintenance, fabrication and installation procedures. Bachelor's degree and supervisor experience are strongly preferred.
• Sound knowledge of plant business processes; especially as they relate to maintenance, inventory and procurement functions.
• Excellent organizational skills.
• Excellent oral and written communication skills.
• Strong interpersonal skills that enable the person to communicate effectively with production maintenance and other plant personnel at all hourly and staff levels. Must have the ability to communicate effectively, to motivate others and to promote a positive work atmosphere.
• The incumbent must be a self-starter who can work effectively with a minimum of supervision.
• Must have the ability to work effectively with all levels of employees within the company.
• Incumbent must have demonstrated a willingness to challenge conventional ideas, be flexible, innovative and be able to function effectively in a team format.
• High degrees of computer skills and familiarity with Windows, Word and Excel; Oracle CMMS is a large plus.
• Ability to accurately scope a variety of maintenance jobs. Specifically determine any labor, materials, tools, procedures and other requirements needed to effectively coordinate work activities.

#LS-TS1