Manager, Grounds & Fleet

Brandeis University; Waltham (MA); On-site; USD 84,000 - 101,000; Full time

Job summary

Brandeis University in Waltham, MA is seeking a Manager, Grounds & Fleet to lead Brandeis Grounds and oversee the university's vehicle and equipment fleet. You will direct daily operations, develop maintenance programs, manage budgets, and supervise grounds and mechanic staff as well as external contractors.

This role requires 8–10 years in landscape maintenance with 3–5 years of supervision, a Bachelor's in forestry/horticulture or related field, and state licenses such as Commercial Pesticide

Qualifications

• Bachelor's degree in Forestry, Horticulture, Turf Management and/or Landscape Design.
• 8–10 years of landscape maintenance experience with 3–5 years of supervisory/management responsibility.
• Commercial Pesticide Applicator and Hoist Engineer licenses; US driver's license; Arborist certification preferred.

Responsibilities

• Lead and supervise grounds and mechanic/garage staff and external contractors.
• Develop and implement maintenance programs for turf, landscape, irrigation and snow removal.
• Oversee fleet management, vehicle maintenance and capital project planning.
• Administer budgeting, payroll reviews, POs and inventory; ensure safety compliance.
• Coordinate with Facilities supervisors to deliver high-quality service and customer support.
• Respond to after-hours emergencies in conjunction with Public Safety.

Skills

Grounds maintenance leadership

Budget management

Supervisory experience

Customer service focus

Education

Bachelor's in Forestry/Horticulture/Turf Management/ Landscape Design

Tools

Maximo/CMMS

Microsoft Excel

Payroll systems

Job description

Manager, Grounds & Fleet | Brandeis University | Waltham, MA

Hiring Range: $84k – $100.8k

Exciting opportunity available supporting the Associate Director, Facilities Support Services

About the Role:

In this role you will provide leadership and expertise for the Grounds unit of Facilities, in maintaining 235 acres of all types of terrain across campus. Has direct responsibility for overseeing all aspects of the daily work of internal Brandeis grounds and mechanic/garage personnel, as well as external contractors, in their performance of work on campus grounds and motor equipment. Develops and implements programs and schedules for all aspects of grounds maintenance, including landscape/hardscape maintenance and construction, irrigation, disease identification and treatment in turf/plants/trees, pest control through Integrated Pest Management, equipment maintenance, snow removal and inclement weather clean-up. Oversees Brandeis facilities' fleet of vehicles and other motorized and non-motorized equipment. Responsible for budget preparation, as well as personnel management which includes planning, organizing, and training. Collaborates with other Facilities supervisors, managers and administrative staff in support of the department’s objective to provide a top-quality work product with excellent customer service to the community.

Key Responsibilities:

• Acting in accordance with the collective bargaining agreement and with departmental and university policy, leads and supervises a team in conducting all aspects of landscape maintenance, including athletic field maintenance and snow removal operations.


• Trains and supervises the performance of assigned staff, interviews and selects employees, conducts reassignments, terminations and disciplinary actions; assures substitute coverage as necessary; reviews the performance of all staff members.


• Performs all related administrative and financial duties daily, utilizing a variety of computer systems and applications for work management, payroll review and approval, Purchase Order creation, budget tracking, email communications, etc.


• Assists in preparing bid specifications and other information for service contracts and project work.


• Assist in the planning and monitoring of capital projects that involve the landscape and hardscape on campus.


• Responsible for identifying emergency and future planned budgetary needs.


• Manages the maintenance and repair of Facilities Services vehicles and motor equipment that includes loaders, tractors and all typical equipment associated with a facilities operation.


• Administers the site disposal of all campus trash, the collection and disposal of all recyclable materials, and the storage and disposal of Universal Waste.


• Ensures compliance with applicable rules, laws and policies related to hazardous materials handling and communications, and to Integrated Pest Management.


• Manages the fleet program for all Brandeis Facilities vehicles, including providing temporary use of vehicles for Facilities Services personnel, filing all registration renewals, and filing insurance claims for accidents involving University vehicles.


• Working in conjunction with Public Safety and other Facilities staff, responses to all after hours emergencies (snow removal, downed trees/limbs/light poles, etc.), either in person or through directing subordinate staff or external contractors.


• Maintains compliance with all related state and federal codes and safety regulations and ensures adherence with relevant department and university policies and procedures.

Additional Job Responsibilities:

• Work is generally performed in both an office environment and an outdoor environment, with frequent interruptions and irregularities in the work schedule.


• When working out of doors, may encounter varying terrain (some potentially hazardous) in all types of extreme weather conditions and involves potential exposure to pesticides and maintenance related substance, blood borne pathogens, and diseased animals.


• Position involves recurring early and late hours with exposure to hazards, ventilation problems and noise extremes, high vehicular traffic and congested areas.


• Frequent walking, standing, climbing, lifting, stooping or carrying of equipment and materials may be required.


• Incumbent may be required to lift and carry up to 50 pounds.

Education:

Bachelors; Forestry, Horticulture, Turf Management and/or Landscape Design.

Experience:

8-10 years with increasing responsibility in landscape maintenance. 3-5 years of supervisory/management experience.

Licenses(required):

• Commercial Pesticide Applicator.


• Hoist Engineer.


• United States Drivers License.


• Mass. Certified Arborist (preferred).


• CAT 37 Pesticide License (preferred).

Core Competencies:

• Demonstrated experience in, and knowledge of, vehicle and equipment maintenance and repair.


• Excellent organizational, interpersonal, and communication skills with ability to use them to collaborate with colleagues’ efforts toward continual improvement in customer service.


• Proficiency with Microsoft Word and Excel, with Maximo or other CMMS systems and with automated payroll systems.


• Ability to monitor and evaluate employee and organizational performance to assess efficiency and effectiveness.


• Must be able to work in a dynamic environment with changing priorities, and to multi-task daily.


• Must be able to work closely and cooperatively with other trade supervisors and with other Facilities and university personnel.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

COME WORK WITH US

Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright. We take pride not only in maintaining this culture, but expanding it — by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall.

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, [e-mail].

The health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated. For additional information feel free to review the Human Resources Office website.

Certain positions at Brandeis University may require a background check. To review this policy, visit our website at http://www.brandeis.edu/human-resources/onboarding/index.html