Manager, Foundation Relations and Grants

spencechapinservicestofamiliesandchildren; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Job summary

Spence-Chapin is seeking an experienced Foundation Relations and Grants Manager to own a fast-moving portfolio of grants, from outreach to reporting. This in-person role supports the Senior Director and Development team in a dynamic NYC setting.

The ideal candidate has 3+ years in foundations/grants, strong writing and research skills, and proficiency with Raiser's Edge. The organization offers comprehensive benefits and opportunities to contribute to impactful child welfare programs.

Qualifications

• Bachelor's degree required (or equivalent combination of education and relevant professional experience)
• Minimum of 3 years of foundations and grants experience
• Proficiency with Raiser's Edge or a comparable CRM
• Experience with grant writing and foundation management
• Experience with pulling reports and analyzing data to improve strategies
• Familiarity with donor foundation research software such as DonorSearch, Foundation Center, or Wealth Engine
• Familiarity with tools such as iWave, RelSci, and Foundation Directory Online

Responsibilities

• Lead a portfolio of grants from prospecting to submission and reporting
• Draft letters of inquiry and full proposals
• Manage grants post-award including operational tasks
• Research funders and align with program priorities for funding pitches
• Collaborate with Finance and program teams to develop budgets and ensure timely reporting
• Track payments and manage grant-related financial transactions

Skills

Grant writing

Project management

Fundraising research

Donor relations

Data analysis

Education

Bachelor's degree

Tools

Raiser's Edge

DonorSearch

Foundation Center

WealthEngine

iWave

RelSci

Foundation Directory Online

Job description

Title: Manager, Foundation Relations and Grants

Reports to: Senior Director, Development & Advancement

Department: Development

POSITION SUMMARY

Spence-Chapin is seeking an experienced Foundation Relations and Grants Manager who will be responsible for owning a fast-moving portfolio of grants, with tasks ranging from record-keeping, template preparation, writing, funder research, and project management. Additionally, the manager will support the day-to-day operations related to foundation relations and grants and provide as-needed assistance to the Senior Director, as well as the Development team. The successful candidate understands tight deadlines and is capable of working across a range of internal and external partners and constituents. This is an in-person position with an annual salary range of $70,000-$80,000 commensurate with experience.

Spence-Chapin is a non‑profit organization based in New York City that has been providing adoption services and adoption support for more than 115 years. At Spence-Chapin, we believe that every child deserves a family, and we work tirelessly to advocate for children in need of a permanent, loving home. Over our history, Spence-Chapin has served more than 30,000 children, women, and families through our main program areas: Comprehensive Domestic and International Adoption Programs; Birth Parent Services; Family & Community Support Services; and International Humanitarian Aid through programs like our Granny Program to support children living in orphanages overseas.

Our work is made possible by individuals dedicated to our staff. At Spence-Chapin we find joy in celebrating each other, our co-workers, and our clients. Everyone is treated with respect and dignity to strengthen the vibrancy of our community. We celebrate a culture of excellence, inclusivity, compassion, flexibility, and support. Spence-Chapin offers a competitive benefits package that includes full health benefits, generous PTO and holiday schedule, HRA & FSA plans, life insurance, retirement plan with employer contribution, paid maternity/paternity/adoption leave, commuter benefits, and more. Being part of the Spence-Chapin team is being part of a legacy, which for more than 115 years has provided critical services to children, women, and families around the world.

KEY PERFORMANCE INDICATORS & SKILLS

Grants Management

• Lead a portfolio of grants, which includes, but is not limited to:
  • Manage all stages of the grant lifecycle, including identifying prospects; preparing outreach; securing and preparing for meetings
  • Draft and write letters of inquiry and proposals
  • Manage the grant upon award including all attendant operational work
  • Research and review existing and prospective funders. Identify their priorities and previous grantmaking, and making connections to Spence-Chapin’s program priorities, while contributing ideas for potential funding pitches
  • Partner with the finance department and relevant program teams to develop proposal budgets and ensure timely,complete financial reporting to donors
  • Track payments of grants and awards, including execution of payment requests
• Support the Senior Director in a range of tasks, including portfolio support, maintaining integrity of grants data in Raiser’s Edge, database and measuring progress, maintaining calendars, and developing grants management tools informed by the data
• Other responsibilities as directed by the Senior Director, including as‑needed portfolio and Development department support

EDUCATION & EXPERIENCE

• Bachelor's degree required (or equivalent combination of education and relevant professional experience)
• Minimum of 3 years of foundations and grants experience

TECHNICAL SKILLS

• Proficiency with Raiser's Edge or a comparable CRM required
• Experience with grant writing and foundation management
• Experience with pulling reports and analyzing data to improve strategies
• Proficiency with Microsoft Office Suite
• Experience with donor foundation research software such as DonorSearch, Foundation Center, or Wealth Engine
• Familiarity with tools such as iWave, RelSci, and Foundation Directory Online

KEY COMPETENCIES

• Exceptional written and verbal communication skills with experience editing and copy‑editing
• Superb organizational and process management skills with excellent attention to detail
• Exceptional interpersonal skills, and ability to think creatively and collaboratively
• Formidable work ethic and high energy level, with ability to multitask effectively
• Exemplary team player with professional demeanor and ability to work independently
• Demonstrated success grant writing, funder research and project management
• Experience with day‑to‑day operations
• Ability to meet tight deadlines

This job description is not intended to detail every aspect of your job or list every task you may perform. It is provided as a general overview of the responsibilities and skills required to do this job successfully.