Manager, Foundation Relations and Grants

Spence-Chapin Services to Families and Children; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Full health benefits

Generous PTO & holiday schedule

HRA & FSA plans

Retirement plan with employer contrib.

Job summary

Spence-Chapin Services to Families and Children is seeking an experienced Manager of Foundation Relations and Grants to own a fast-moving portfolio, draft proposals, research funders, and manage projects. The role includes cross-team coordination and ensuring timely reporting, with an annual salary between $70,000 and $80,000 commensurate with experience.

Based in New York City, Spence-Chapin operates across adoption services and related programs, emphasizing compassionate outcomes, strong donor

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• Minimum of 3 years of foundations and grants experience.

Responsibilities

• Lead a portfolio of grants across all stages from outreach to reporting.
• Draft letters of inquiry and full proposals for funders.
• Coordinate budgets with departments and ensure timely financial reporting to donors.
• Maintain grants data integrity in Raiser's Edge and develop management tools.
• Provide support to Senior Director and Development team as needed.

Skills

Grant writing

Funder research

Project management

Record-keeping

Communication

Education

Bachelor's degree

Equivalent combo of education and experience

Tools

Raiser’s Edge

Grant management tools

DonorSearch

Foundation Center

Wealth Engine

iWave/RelSci/FDO

Job description

Title: Manager, Foundation Relations and Grants

Reports to: Senior Director, Development & Advancement

Department: Development

Position Summary

Spence-Chapin is seeking an experienced Foundation Relations and Grants Manager who will be responsible for owning a fast-moving portfolio of grants, with tasks ranging from record-keeping, template preparation, writing, funder research, and project management. Additionally, the manager will support the day-to-day operations related to foundation relations and grants and provide as-needed assistance to the Senior Director, as well as the Development team. The successful candidate understands tight deadlines and is capable of working across a range of internal and external partners and constituents. This is an in-person position with an annual salary range of $70,000-$80,000 commensurate with experience.

Spence-Chapin is a non-profit organization based in New York City that has been providing adoption services and adoption support for more than 115 years. At Spence-Chapin, we believe that every child deserves a family, and we work tirelessly to advocate for children in need of a permanent, loving home. Over our history, Spence-Chapin has served more than 30,000 children, women, and families through our main program areas: Comprehensive Domestic and International Adoption Programs; Birth Parent Services; Family & Community Support Services; and International Humanitarian Aid through programs like our Granny Program to support children living in orphanages overseas.

Our work is made possible by individuals dedicated to our staff. At Spence-Chapin we find joy in celebrating each other, our co-workers, and our clients. Everyone is treated with respect and dignity to strengthen the vibrancy of our community. We celebrate a culture of excellence, inclusivity, compassion, flexibility, and support. Spence-Chapin offers a competitive benefits package that includes full health benefits, generous PTO and holiday schedule, HRA & FSA plans, life insurance, retirement plan with employer contribution, paid maternity/paternity/adoption leave, commuter benefits, and more. Being part of the Spence-Chapin team is being part of a legacy, which for more than 115 years has provided critical services to children, women, and families around the world.

Key Performance Indicators & Skills

Grants Management

• Lead a portfolio of grants, which includes, but is not limited to:
  • Manage all stages of the grant lifecycle, including identifying prospects; preparing outreach; securing and preparing for meetings
  • Draft and write letters of inquiry and proposals
  • Manage the grant upon award including all attendant operational work
  • Research and review existing and prospective funders. Identify their priorities and previous grantmaking, and making connections to Spence-Chapin’s program priorities, while contributing ideas for potential funding pitches
  • Partner with the finance department and relevant program teams to develop proposal budgets and ensure timely, complete financial reporting to donors
  • Track payments of grants and awards, including execution of payment requests
• Support the Senior Director in a range of tasks, including portfolio support, maintaining integrity of grants data in Raiser’s Edge, database and measuring progress, maintaining calendars, and developing grants management tools informed by the data
• Other responsibilities as directed by the Senior Director, including as-needed portfolio and Development department support

EDUCATION & EXPERIENCE

• Bachelor's degree required (or equivalent combination of education and relevant professional experience)
• Minimum of 3 years of foundations and grants experience

TECHNICAL SKILLS

• Proficiency with Raiser's Edge or a comparable CRM required
• Experience with grant writing and foundation management
• Experience with pulling reports and analyzing data to improve strategies
• Proficiency with Microsoft Office Suite
• Experience with donor foundation research software such as DonorSearch, Foundation Center, or Wealth Engine
• Familiarity with tools such as iWave, RelSci, and Foundation Directory Online

KEY COMPETENCIES

• Exceptional written and verbal communication skills with experience editing and copy-editing
• Superb organizational and process management skills with excellent attention to detail
• Exceptional interpersonal skills, and ability to think creatively and collaboratively
• Formidable work ethic and high energy level, with ability to multitask effectively
• Exemplary team player with professional demeanor and ability to work independently
• Demonstrated success grant writing, funder research and project management
• Experience with day-to-day operations
• Ability to meet tight deadlines

This job description is not intended to detail every aspect of your job or list every task you may perform. It is provided as a general overview of the responsibilities and skills required to do this job successfully.