Manager, Finance & Administration

University of Rochester; United States; On-site; USD 61,000 - 85,000; Full time

Job summary

The University of Rochester seeks a Manager of Finance & Administration for Student Activities, reporting to the Assistant Dean of Students. You will serve as the principal financial deputy for Student Activities and the Student Organization Finance Office (SOFO), ensuring fiscal integrity and compliant operations.

This role leads financial strategy, budget development, administrative operations, HR coordination, and systems management across Student Activities and campus life, while supervising

Responsibilities

• Lead financial strategy, budgeting and fiscal stewardship for Student Activities and SOFO.
• Oversee high‑volume financial activity exceeding $2M+ annually, ensuring compliance with university policies.
• Monitor financial performance, analyze variances and advise senior leadership.
• Serve as primary financial liaison to the University Treasurer's Office, Finance Office and Accounting.
• Translate policies into clear guidance for staff, students and campus partners.
• Supervise the Finance Team (2 professionals + 9+ student staff) and foster accountability and service.

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):
475 Alumni Rd, Rochester, New York, United States of America, 14627

Opening:

• Worker Subtype: Regular
• Time Type: Full time
• Scheduled Weekly Hours: 40
• Department: 200205 Student Activities-Stu Life
• Work Shift: UR - Day (United States of America)
• Range: UR URG 110
• Compensation Range: $61,000.00 - $85,400.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

The Manager of Finance & Administration for Student Activities serves as a senior administrative and financial leader within the Office of the Dean of Students at the University of Rochester. Reporting directly to the Assistant Dean of Students, this position functions as the principal administrative and financial deputy for Student Activities and serves as the primary financial back-up for the Office of the Dean of Students.

The role provides comprehensive leadership for financial management, administrative operations, human resources coordination, and organizational infrastructure across Student Activities, the Student Organization Finance Office (SOFO), and the Office of the Dean of Students. With broad discretion and independent judgment, the Manager of Finance & Administration ensures fiscal integrity, operational effectiveness, and compliance with University policies while supporting a complex portfolio that directly impacts student engagement, leadership development, and campus life.

This position requires a highly skilled administrator with the ability to balance strategic oversight and hands-on execution, collaborate effectively with students, staff, and senior leaders, and translate institutional policies into clear, accessible processes. Through stewardship of significant financial resources, supervision of professional and student staff, and leadership of key administrative functions, the Manager of Finance & Administration plays a critical role in advancing the mission and operational excellence of University Student Life.

ESSENTIAL FUNCTIONS

Financial Strategy, Budget Development & Fiscal Stewardship

• Lead the development, implementation, and ongoing management of multiple complex operating budgets for Student Activities (WCSA), and the Student Organization Finance Office (SOFO).
• Oversee and ensure compliance for high-volume financial activity exceeding $2M+X annually, including student organization expenditures, departmental operating costs, and restricted funds.
• Monitor financial performance against projections; identify variances, trends, and risks; and develop corrective or optimization strategies in consultation with senior leadership.
• Review, analyze, and validate financial reports prepared by accounting staff to ensure accuracy, appropriate fund usage, and alignment with University financial policies.
• Serve as the primary financial liaison to the University Treasurer's Office, Finance Office, and Accounting, ensuring audit readiness and sustained compliance.
• Advise the Assistant Dean of Students and department directors on fiscal implications of new initiatives, policy changes, and strategic investments.

Administrative Operations, Policy & Systems Management

• Serve as the principal administrative business manager for Student Activities, SOFO, and the Students' Association, overseeing operational workflows, project management, and administrative infrastructure.
• Develop, maintain, and enforce policies, procedures, and internal controls governing student organization finances, departmental operations, and administrative compliance.
• Translate complex University policies, regulations, and procedures into clear guidance for staff, students, and campus partners.
• Oversee administrative systems and tools (e.g., accounting platforms, reporting systems), evaluating effectiveness and recommending enhancements to improve efficiency and accuracy.
• Create and maintain standard operating procedures and training documentation to ensure continuity, consistency, and risk mitigation.
• Coordinate administrative logistics for departmental initiatives, meetings, trainings, and special projects.

Human Resources Leadership & Workforce Management

• Provide direct supervision and leadership for the Finance Team, including 2 professional staff and 9+ student employees, fostering a culture of accountability, development, and service exc