Manager,Facilities

Pediatric Associates; Dallas (TX); Hybrid; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking a Facilities Manager to oversee the daily operations and maintenance of their facilities. This role involves managing a team, ensuring compliance with safety standards, and coordinating facility projects. The ideal candidate will have strong critical thinking and organizational skills, along with a background in healthcare. Join a dynamic team that values leadership and innovation in a hybrid work environment, with opportunities for growth and development. If you are passionate about facility management and looking for a role that makes a difference, this is the perfect opportunity for you.

Qualifications

• 5+ years of related experience required, with 3 years in supervisory roles.
• Healthcare experience preferred.

Responsibilities

• Manage day-to-day facility operations and maintenance activities.
• Oversee staff performance and ensure adherence to safety protocols.

Skills

Critical Thinking

Organizational Skills

Communication Skills

Multitasking Abilities

Education

Bachelor's Degree

Job description

Job Title: Facilities Manager

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• Schedule: Full Time - Hybrid

Travel Required

PRIMARY FUNCTION

Manage and assist in the day-to-day facility operation activities, including maintenance of the building’s facilities, equipment, security, and overall appearance nationwide. Oversee the work of employees who repair and maintain building/facility and equipment, including third-party vendor management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list may not include all duties that may be assigned.

1. Oversees maintenance, construction, and integration activities of facilities. Focus on core duties, excluding tasks less than 5% of time.
2. Hire, develop, coach, appraise, reward, and manage performance of Facilities department staff. Motivate and mentor staff, lead by example, and oversee Facilities activities. Plan, provide continuity, and lead succession planning for Facilities positions. Prepare work schedules, assign work, and oversee work quality, minimizing overtime and call-ins. Ensure staff adherence to policies, procedures, and safety protocols.
3. Oversee coordination of building space allocation, move management, floorplan layout, and facility expansion projects.
4. Plan budgets and schedule facility modifications, including obtaining cost estimates. Ensure vendor quotes are cost-effective and meet quality and compliance standards. Properly code facility invoices and charges according to finance procedures.
5. Inspect facility projects (construction, installation, expansion, mergers & acquisitions) for compliance and track progress. Maintain communication and report progress to upper management.
6. Manage preventive maintenance of facility equipment and develop/maintain a Preventive Maintenance Schedule.
7. Manage work order ticketing system to ensure timely completion based on SLAs. Provide reports to upper management as needed.
8. Manage department budgets and expenses, securing estimates and cost quotes.
9. Arrange and oversee third-party contractor support as needed.
10. Enforce safety practices and oversee department safety compliance.
11. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Supervise 5-6 employees, including Facilities Supervisors, Coordinators, and Technicians.

QUALIFICATIONS

Education

Bachelor’s degree preferred.

Experience

At least 5 years of related experience required, with a minimum of 3 years in supervisory or management roles. Healthcare experience is preferred.

Licensure / Certification

FMP, CFM, PMP, or SSGB certifications preferred. Valid driver’s license required upon hire and throughout employment.

Knowledge, Skills, and Abilities

Strong critical thinking and organizational skills. Knowledge of business codes. Excellent communication and multitasking abilities. Capable of creating and delivering presentations.

TYPICAL WORKING CONDITIONS

Position may be remote or involve rotating between office and remote work.

Travel at least 25%, including out-of-state and overnight travel based on business needs. Exposure to weather conditions and minimal time in coolers may occur. Must be able to sit, crawl, squat/kneel, bend, and reach above shoulder.