Manager - Contracts & Business Operations in Coraopolis

Energy Jobline ZR; Coraopolis (Allegheny County); Hybrid; USD 110,000 - 170,000; Full time

Job summary

Certes Networks, Inc. in the Pittsburgh area is seeking a highly organized professional to own contract administration and a broad range of business operations responsibilities. You will coordinate contracts, outside counsel, export compliance, and cloud/business operations across the organization.

This full-time hybrid role requires reviewing agreements, managing workflows, escalations, and ensuring compliance while partnering with leadership and external advisors during a structured transition.

Qualifications

• Approximately 7-10+ years of experience in contracts, legal operations, compliance, or business operations.
• Experience reviewing and administering commercial agreements with internal owners and external counsel.
• Strong project management and organizational skills with meticulous attention to detail.
• Ability to escalate issues to legal or executive leadership when needed.
• Willingness to learn new regulatory and operational areas and assume process ownership.
• Excellent written and verbal communication across Sales, Finance, Engineering and executives.
• Experience in a small to mid-sized organization with cross-functional responsibilities.

Responsibilities

• Maintain the company contract log, repository, renewal calendar and related docs.
• Maintain standard agreements, NDAs and partner agreements with external counsel.
• Perform first-line review of customer, partner and vendor agreements; coordinate redlines and approvals.
• Escalate material terms to leadership and outside counsel per policies.
• Manage contract signature workflow and ensure executed records.
• Coordinate legal requests and interface with external counsel.
• Train to assume export compliance program responsibilities and BIS processes.
• Manage BIS/export compliance processes with external specialists as needed.
• Develop AWS/Azure administration knowledge including agreements and renewals.
• Maintain corporate records, data-room readiness and support strategic transactions.
• Coordinate vendor contract administration and certificates of insurance.
• Document processes and calendars to reduce key-person dependency.
• Take ownership of cross-functional business operations as the company grows.

Skills

Contract management

Legal operations

Compliance

Business operations

Project management

Stakeholder communication

Process improvement

Tools

Docusign

SharePoint

Job description

Certes Networks, Inc. | Pittsburgh Area | Hybrid

About Certes

About CertesFor nearly 20 years, Certes has been a trusted provider of cybersecurity solutions to governments and enterprises worldwide. Our DPRM solution (Data Protection Risk Mitigation) is a market leader, delivering quantum-safe data protection across nearly 100 countries.

Position Summary

Certes Networks is seeking a highly organized, business-minded professional to own contract administration and a broad range of business operations responsibilities. This is a key role within a lean organization and will serve as the primary internal coordinator for contracts, outside legal counsel, export compliance processes and selected cloud/business operations. The successful candidate does not need to be an attorney, but must be comfortable reviewing agreements, identifying issues, managing processes and knowing when to engage outside specialists.

Responsibilities

• Maintain the company contract log, executed agreement repository, renewal/expiration calendar and related documentation.
• Maintain approved standard agreements, including NDAs and partner agreements, working with the company’s external legal counsel on updates and strategic guidance.
• Perform first-line review of customer, partner, vendor and other business agreements; coordinate redlines, internal input, approvals and negotiations.
• Escalate material legal, commercial or non-standard terms to company leadership and outside counsel in accordance with established approval policies.
• Manage contract signature workflow and ensure appropriate approvals and complete executed records.
• Coordinate legal requests and serve as a primary administrative interface with external counsel.
• Train to assume responsibility for the company’s export compliance program and Export Compliance Officer responsibilities.
• Manage day-to-day BIS/export compliance processes, including classifications, CCATS, export licenses, screening, records, policies, procedures and required reporting, with external export counsel/specialists available for support.
• Coordinate development and operation of the company Export Compliance Committee and employee export-compliance training.
• Develop expertise in the business/operational administration of the company’s AWS and Azure activities, including agreements, subscriptions, renewals, account administration, cost monitoring and coordination with technical teams.
• Maintain selected corporate records and support corporate data-room readiness, due diligence and other strategic transactions.
• Coordinate vendor contract administration, certificates of insurance and other recurring customer/vendor documentation requests.
• Document assigned processes, approval requirements and key calendars to reduce key-person dependency and ensure business continuity.
• Take ownership of additional cross-functional business operations responsibilities appropriate for a small, growing cybersecurity company.

Skill Requirements

• Approximately 7-10+ years of experience in contracts, legal operations, compliance, business operations or a related field.
• Experience reviewing and administering commercial agreements and coordinating with internal business owners and external counsel.
• Strong project-management and organizational skills with exceptional attention to detail and follow-through.
• Business judgment sufficient to distinguish routine matters from issues requiring legal or executive escalation.
• Ability and interest to learn new regulatory and operational areas and become the internal process owner.
• Excellent written and verbal communication skills and comfort working across Sales, Finance, Engineering, Product and executive leadership.
• Experience working independently in a small or mid-sized organization where the role spans multiple functional areas.

Additional Experience That Would Be a Plus

• Hands-on U.S. export-control/EAR/BIS experience, including ECCNs, CCATS and export licensing.
• Experience with AWS Marketplace, AWS business operations, Microsoft Azure or comparable cloud-platform administration.
• Cybersecurity, technology, networking or other regulated-technology industry experience.

Position

This is a full-time hybrid position in the Pittsburgh area and will include a combination of in-office and remote work. The position will include a competitive base salary and full benefits package. The role is expected to work closely with company leadership and external advisors during a structured transition period.

Organization

Certes Networks, Inc., EEO/AA/M/F/D/V