Manager - Contracts & Business Operations

CERTES NETWORKS INC; Coraopolis (Allegheny County); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Job summary

Certes Networks, Inc. is seeking a highly organized professional to own contract administration and a broad range of business operations responsibilities.

This hybrid Pittsburgh-area role serves as the internal coordinator for contracts, external counsel, and export compliance processes. The successful candidate will manage the contract lifecycle, coordinate with legal and business owners, and help drive compliance and operational efficiency across AWS/Azure activities and other enterprise

Qualifications

• Experience in contracts, legal operations, compliance, or business operations.
• Strong project-management and organizational skills with attention to detail.
• Excellent written and verbal communication across Sales, Finance, Engineering and leadership.
• Ability to distinguish routine matters from issues needing escalation to legal/executive teams.

Responsibilities

• Maintain contract log, repository, renewal calendars and documentation.
• Review and coordinate standard agreements, NDAs, partner agreements with external counsel.
• First-line review of customer/vendor agreements; coordinate redlines and approvals.
• Escalate material terms to leadership and outside counsel per policies.
• Manage contract signatures and ensure executed records.

Skills

Contract management

Project management

Attention to detail

Communication

Cross-functional collaboration

Analytical thinking

Tools

AWS

Azure

Job description

Benefits:

• 401(k)
• Health insurance
• Paid time off

Certes Networks, Inc. | Pittsburgh Area | Hybrid

About Certes

For nearly 20 years, Certes has been a trusted provider of cybersecurity solutions to governments and enterprises worldwide. Our DPRM solution (Data Protection Risk Mitigation) is a market leader, delivering quantum-safe data protection across nearly 100 countries.

Position Summary

Certes Networks is seeking a highly organized, business-minded professional to own contract administration and a broad range of business operations responsibilities. This is a key role within a lean organization and will serve as the primary internal coordinator for contracts, outside legal counsel, export compliance processes and selected cloud/business operations. The successful candidate does not need to be an attorney, but must be comfortable reviewing agreements, identifying issues, managing processes and knowing when to engage outside specialists.

Responsibilities

• Maintain the company contract log, executed agreement repository, renewal/expiration calendar and related documentation.
• Maintain approved standard agreements, including NDAs and partner agreements, working with the company’s external legal counsel on updates and strategic guidance.
• Perform first-line review of customer, partner, vendor and other business agreements; coordinate redlines, internal input, approvals and negotiations.
• Escalate material legal, commercial or non-standard terms to company leadership and outside counsel in accordance with established approval policies.
• Manage contract signature workflow and ensure appropriate approvals and complete executed records.
• Coordinate legal requests and serve as a primary administrative interface with external counsel.
• Train to assume responsibility for the company’s export compliance program and Export Compliance Officer responsibilities.
• Manage day-to-day BIS/export compliance processes, including classifications, CCATS, export licenses, screening, records, policies, procedures and required reporting, with external export counsel/specialists available for support.
• Coordinate development and operation of the company Export Compliance Committee and employee export-compliance training.
• Develop expertise in the business/operational administration of the company’s AWS and Azure activities, including agreements, subscriptions, renewals, account administration, cost monitoring and coordination with technical teams.
• Maintain selected corporate records and support corporate data-room readiness, due diligence and other strategic transactions.
• Coordinate vendor contract administration, certificates of insurance and other recurring customer/vendor documentation requests.
• Document assigned processes, approval requirements and key calendars to reduce key-person dependency and ensure business continuity.
• Take ownership of additional cross-functional business operations responsibilities appropriate for a small, growing cybersecurity company.

Preferred Skill Requirements

• Approximately 7-10+ years of experience in contracts, legal operations, compliance, business operations or a related field.
• Experience reviewing and administering commercial agreements and coordinating with internal business owners and external counsel.
• Strong project-management and organizational skills with exceptional attention to detail and follow-through.
• Business judgment sufficient to distinguish routine matters from issues requiring legal or executive escalation.
• Ability and interest to learn new regulatory and operational areas and become the internal process owner.
• Excellent written and verbal communication skills and comfort working across Sales, Finance, Engineering, Product and executive leadership.
• Experience working independently in a small or mid-sized organization where the role spans multiple functional areas.

Additional Experience That Would Be a Plus

• Hands-on U.S. export-control/EAR/BIS experience, including ECCNs, CCATS and export licensing.
• Experience with AWS Marketplace, AWS business operations, Microsoft Azure or comparable cloud-platform administration.
• Cybersecurity, technology, networking or other regulated-technology industry experience.

Position

This is a full-time hybrid position in the Pittsburgh area and will include a combination of in-office and remote work. The position will include a competitive base salary and full benefits package. The role is expected to work closely with company leadership and external advisors during a structured transition period.

Organization

Certes Networks, Inc., EEO/AA/M/F/D/V

Flexible work from home options available.