Manager, Business Operations

Baylor College of Medicine (Houston, TX); Houston (TX); On-site; USD 110,000 - 160,000; Full time

Job summary

Baylor College of Medicine in Houston seeks a Director of Operations for the Pediatric Research Division. This role partners with BCM and Texas Children's Hospital administration to optimize daily operations, budgeting, HR, and policy compliance.

The candidate will lead financial activities for the division, supervise staff, coordinate with PIs and CRA on pre/post award work, and help align strategic goals with administrative practices.

Qualifications

• Bachelor's degree required.
• Four years of relevant experience.
• Experience in healthcare administration preferred.

Responsibilities

• Oversees daily operations of the Pediatric Research Division.
• Prepares and monitors the Division's annual budgets for BCM and TCH make-whole and monthly reconciliation for Division financial accounts.
• Manages recruitment, new hires, on-boarding, terminations, salary or FTE changes for faculty and staff.
• Oversees approval for financial activities in S4 Hana, travel requests, reimbursements, PO's, and other requests.
• Supervises and mentors BCM office staff and directs goals and evaluations.
• Collaborates with PIs, Postdocs and Staff on research program decisions.
• Oversight and processing support in coordination with the CRA on all pre/post award activities.
• Oversees and coordinates special events.
• Implements BCM and TCH policies through clear communication.

Skills

Budget management

Staff leadership

Strategic thinking

Communication

Relationship building

Education

Bachelor's degree

MBA or MHA (preferred)

Job description

Summary

This position manages the daily business operations of the newly created Pediatric Research Division. Working closely with the Research Division Chief, TCH Affiliate Administrative Partners, and Pediatrics Administration to recommend and implement process improvements and help ensure short- and long-term business goals are met. this position is heavily relied upon by Pediatrics Administration for alignment on financial activities (i.e., budgets, variances, contracts, grants) and all human resource related activities. This individual is also expected to liaise and align closely with TCH Research Division and TCRI Affiliate partners. Important for selected candidate to have good communication skills, financial management skills, strategic thinking skills, relationship building skills.

Job Duties

• Oversees daily operations of the Pediatric Research Division.
• Prepares and monitors the Division's annual budgets for both BCM and TCH make-whole and oversee and monthly reconciliation for Division financial accounts. (30%)
• Manages the human resource activities related to recruitment, new hires and on-boarding, terminations, salary or FTE changes for faculty and staff. (20%)
• Oversees approval for financial activities in S4 Hana, travel requests, reimbursements, purchase orders, and other financial requests. Assumes responsibility for Division Corporate card to assure policy adherence, appropriate use, and reconciliation. (15%)
• Supervises and mentors a growing team of BCM office support staff, currently consisting of two direct reports, with additional headcount anticipated. Directs work activities and administers goals and performance evaluations. (10%)
• Collaborates closely with the Pediatric Research Division PIs, Postdocs and Staff on all research program-related decisions. (10%)
• Provides oversight and processing support in coordination with the CRA on all pre and post award activities for research activities in the division. (5%)
• Oversees and coordinates special events. (5%)
• Implements and ensures compliance with both BCM and TCH policies through clear communication. (5%)
• Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree.
• Four years of relevant experience.

Preferred Qualifications and Skills

• MBA or MHA

Work Authorization Requirement

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.