Manager, Business Operations

Baylor College of Medicine; Houston (TX); On-site; USD 100,000 - 140,000; Full time

Job summary

Baylor College of Medicine seeks an Administrative Manager to oversee the daily business operations of the Pediatric Research Division, collaborating with the Division Chief, BCM/TCH partners, and Pediatrics Administration to implement process improvements and align financial activities with goals.

The role focuses on budgets, variances, contracts, grants, HR activities, and policy compliance, requiring strong communication, financial acumen, strategic thinking, and relationship building to

Qualifications

• Four years of relevant experience.
• MBA or MHA preferred for advanced management responsibilities.

Responsibilities

• Oversee daily operations of the Pediatric Research Division.
• Prepare and monitor annual budgets and reconcile division accounts.
• Manage HR activities: recruitment, new hires, onboarding, terminations, salary changes.
• Approve financial activities in S4 Hana, travel requests, reimbursements, and POs.
• Supervise BCM office staff and mentor direct reports.
• Collaborate with PIs, Postdocs, and staff on program decisions.
• Coordinate pre/post award activities for research.

Skills

Communication skills

Financial management

Strategic thinking

Relationship building

Education

MBA or MHA

Job description

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

This position manages the daily business operations of the newly created Pediatric Research Division. Working closely with the Research Division Chief, TCH Affiliate Administrative Partners, and Pediatrics Administration to recommend and implement process improvements and help ensure short- and long-term business goals are met. this position is heavily relied upon by Pediatrics Administration for alignment on financial activities (i.e., budgets, variances, contracts, grants) and all human resource related activities. This individual is also expected to liaise and align closely with TCH Research Division and TCRI Affiliate partners. Important for selected candidate to have good communication skills, financial management skills, strategic thinking skills, relationship building skills.

Current BCM employees eligible to transfer are encouraged to apply.

Job Duties

• Oversees daily operations of the Pediatric Research Division.
• Prepares and monitors the Division's annual budgets for both BCM and TCH make-whole and oversee and monthly reconciliation for Division financial accounts. (30%)
• Manages the human resource activities related to recruitment, new hires and on-boarding, terminations, salary or FTE changes for faculty and staff. (20%)
• Oversees approval for financial activities in S4 Hana, travel requests, reimbursements, purchase orders, and other financial requests. Assumes responsibility for Division Corporate card to assure policy adherence, appropriate use, and reconciliation. (15%)
• Supervises and mentors a growing team of BCM office support staff, currently consisting of two direct reports, with additional headcount anticipated. Directs work activities and administers goals and performance evaluations. (10%)
• Collaborates closely with the Pediatric Research Division PIs, Postdocs and Staff on all research program-related decisions. (10%)
• Provides oversight and processing support in coordination with the CRA on all pre and post award activities for research activities in the division. (5%)
• Oversees and coordinates special events. (5%)
• Implements and ensures compliance with both BCM and TCH policies through clear communication. (5%)
• Performs other job-related duties as assigned.

Minimum Qualifications

• Four years of relevant experience.

Preferred Qualifications and Skills

• MBA or MHA

Work Authorization Requirement:

This position is not eligible for visa sponsorship.Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.