Division Administrator

University of Utah; Salt Lake City (UT); On-site; USD 97,000 - 118,000; Full time

Job summary

The University of Utah Department of Pediatrics seeks a Division Administrator to lead day-to-day operations across assigned divisions, including clinical operations, HR, finance, scheduling, and quality assurance.

You will collaborate with the Division Chief and Department Administration to plan, develop, and implement new programs, set goals, manage budgets, coach staff, and ensure high-quality service in clinical, education, and research programs.

Qualifications

• Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.
• Experience leading administrative, financial, and clinical operations.
• Proven leadership, coaching, and staff development abilities.

Responsibilities

• Oversee day-to-day operations for division(s) including clinical, educational, and research activities.
• Manage budgets, billing workflows, and financial performance for the division.
• Recruitment, performance management, and staff development across multiple manager levels.

Skills

Leadership

Operations management

Budgeting

Strategic planning

Staff development

Regulatory compliance

Education

Bachelor's degree

Master's degree

Equivalency acceptable

Job description

Job Summary

The Department of Pediatrics at the University of Utah Spencer F. Eccles School of Medicine has an immediate opening for a Division Administrator. Under minimal supervision, manages and supervises day-to-day operations for assigned clinical division(s) in the Department of Pediatrics including but not limited to clinical operations, human resource and financial management, outpatient and/or inpatient services, scheduling, materials management, program support, and quality assurance. In collaboration with the Division Chief and Department Administration, provides strategic support and leadership in planning, developing, and implementing new programs to advance the mission and goals of the division, and ensures ongoing quality of service in existing clinical, education, and research programs. Establishes strategies, objectives, and goals for the division, while meeting the university vision, standards, and priorities. Assists in evaluating current and proposed systems and procedures; recommends changes when necessary and assists in the implementation of new processes. Provides leadership, coaching, counseling, and career development opportunities to staff. Manages the activities of first-level and second-level managers and/or supervisors. Acts as a catalyst between the division and its customers and staff to ensure continuity and quality of service and care.

Department Summary

At the University of Utah Department of Pediatrics, we believe every child deserves the opportunity to thrive. As the second-largest department in the School of Medicine and one of the largest pediatric departments in the country, we are united by our mission to improve the lives of children through excellence in advocacy, education, research, and clinical care. Our work is driven by dedicated professionals who share a commitment to putting the child first, always. We cultivate an environment where mutual respect, appreciation, and collaboration are valued, empowering our teams to make a meaningful impact every day. For more information about the Department of Pediatrics, please visit: http://medicine.utah.edu/pediatrics/.

Employee Health Requirements

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Job Level and Pay

The following job level and associated pay rate will be considered based on job placement. Final placement, including the corresponding pay rate, will be determined by the department in alignment with business needs and budget considerations.

Senior Manager, Operations Management - Division/Business Unit (Non-Executive)

Direct/Manage/Supervise day-to-day operations for a division/business unit. Oversee all applicable functions (e.g., sales, logistics, operations, manufacturing, marketing, engineering). Responsible for managing profit and loss (P&L), developing budgets, and setting revenue goals. Establish strategies, objectives, and goals for the division/business unit, while meeting the organizational vision, standards, and priorities. Provide leadership, coaching, counseling, and career development opportunities to staff. May also oversee operations for a single independent site. Second-level manager. Manages the activities of first-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience. This is a Senior Manager-Level position in the Management track. Job Code: MZ3824Grade: M19 Expected Pay Range: $96,837 - $118,426

Responsibilities

Essential Functions The Division Administrator is responsible for the administrative, financial, personnel, and clinical management of assigned division(s). In collaboration with the Division Chief and Department Administration, provides strategic support and leadership in planning, developing and implementing new programs to advance the missions of the division. Ensures ongoing quality of service in clinical, research, education, and service programs. Responsibilities include, but are not limited to:

• Manages and oversees operations for the division's clinical and academic missions. Provides leadership to ensure quality patient care outcomes. Builds both cultural and support systems within the division to enable delivery of outstanding service to both internal and external customers. Monitors appropriateness and effectiveness of service and performance and implements improvement initiatives as appropriate. Ensures compliance with federal, state, and other regulatory requirements.
• Manages division staff members including administrative, clinical, and research staff who provide support to the division's clinical, educational, and research operations. Oversees recruitment, selection, and onboarding of new staff into the division. Communicates standards of behavior, professional boundaries, and job expectations; identifies and provides training and development opportunities; acts as a mentor and coach; evaluates and provides ongoing feedback on performance and addresses poor performance when needed.
• Performs monthly reviews and analysis on all division dashboard indicators and operational reports; meets regularly with Division Chief to review progress on issues that impact division operations.
• Develops and administers the division's annual budget and is responsible for monitoring financial performance. Oversees the preparation of quarterly written variance analysis reports compiled by the division's accountant for department administration. Oversees reconciliation of division operating accounts on a monthly basis. Approves purchase requests, travel reimbursements, and invoices in accordance with division and department policies and procedures. Reviews financials with division chief and division accountant on a monthly basis; identifies possible budget variance concerns and addresses as needed.
• Develops methods for fiscal analysis, conducts financial and quantitative analysis, and monitors existing programs and services. Identifies and implements strategies for timely, efficient, and compliant physician billing, reduction costs, and quality improvement of care/service for meeting the financial performance goals of the department and division. Ensures optimal utilization of all available financial resources including operating funds and external support.
• Creates and supports an environment of excellence that fosters teamwork, collaboration, respect, and belonging where staff feel valued, appreciated, and recognized.
• Provides conflict resolution. Resolves problems and encourages open lines of communication with faculty and staff to ensure high employee morale and a professional, healthy atmosphere.
• Participates in strategic planning and facilitates quality improvement efforts. Continually monitors operations, programs, physical properties, and resource allocations. Proactively works to improve operations, continually refining processes and addressing customer needs while focusing on the long-term strategic role of delivery. Participates in business development and department site expansions. May be required to participate on various division and departmental project management/improvement teams.
• Works collaboratively with Primary Children's Hospital (PCH) administration, maintaining strong institutional relationships between the division and PCH. Ensures operational efficiency of division operations at PCH.
• Coordinates and manages contract renewals and negotiations for the division in collaboration with Division Chief and department administration.
• Initiates workflow and business process analysis and provides project plans from recommendation to implementation. Evaluates and revises as necessary to maximize efficiency and effectiveness.
• Develops and implements policies and procedures for the division that are consistent with department and university policies.
• Partners with internal and external customers and markets and promotes new and existing services and programs.
• Serves as a resource and assists faculty in administrative procedures as well as problem solving. May participate in faculty recruitment and work closely with the credentialing specialist to ensure that providers are credentialed at the time of hire.
• Develops, tests, implements, and evaluates new and creative approaches to meeting division and department goals.
• Integrates trends in healthcare and the field of assigned pediatric subspecialties to forecast future division and department needs for program development, financial positions, and non-financial resources.
• In collaboration with the division's research team, oversees the administrative and financial aspects of all division research activities.

Comments Must possess strong understanding of clinical and academic operations in order to make sound decisions and operate with respect to complex issues and institution/business requirements. Must be able to apply critical thinking to assess feasibility of decisions and have analytical ability sufficient to evaluate data and make recommendations regarding operations and budgets.

A collaborative, creative, flexible, and pro‑active approach to managing the division's business and its clinical, academic, and educational missions is critical to the division's development and ongoing success.

Disclaimer This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking.

Minimum Qualifications

EQUIVALENCY STATEMENT 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels

Preferences

• Master's degree in a related field.
• One or more years of experience with budget and finance/accounting methods and processes, including strategic planning, forecasting, and tracking revenue and expenses.
• Experience with research accounting methods.
• One or more years of experience with, and a working knowledge of, clinical revenue processes.
• Knowledge of medical education, including Graduate Medical Education and Continuing Medical Education policies and processes.
• One or more years of experience with personnel management.

Special Instructions

Requisition Number: PRN45783B

Full Time or Part Time? Full Time

Work Schedule Summary Monday – Friday, 8:30 a.m. – 5:00 p.m., with some nights and weekends required. Hours may vary based on operational needs.

Department: 00848 - Pediatric Administration

Location: Campus

Pay Rate Range $96,837 - $118,426

Close Date 10/30/2026

Open Until Filled