Manager, Business Office- Supply Chain

11300 Supply Chain Organization; Billings (MT); On-site; USD 41,000 - 63,000; Full time

Job summary

Intermountain Health in Billings, MT seeks an experienced Facilities Operations Leader for the CSC Warehouse Montana facility. You will oversee budgeting, accounts, payroll, HR, IT systems, and staff development to ensure quality, compliant service delivery.

The role emphasizes staff leadership, cross-functional coordination, and adherence to regulatory standards while driving efficiency and cost control in a healthcare setting.

Qualifications

• Bachelor’s degree or related 4-year experience.
• Three years management/supervisory experience.
• Three years budgeting experience.
• Proven interpersonal and organizational skills.

Responsibilities

• Directs and oversees facility operations and staff performance.
• Manages accounts payable/receivable, invoicing, and budget variances.
• Ensures compliance with federal and state regulations and quality programs.
• Coordinates with finance for cost allocation and annual plans.
• Maintains transportation and vehicle compliance and asset tracking.

Skills

Leadership

Budgeting

Interpersonal skills

Communication

Education

Bachelor’s degree or related 4-year experience

Tools

Payroll software

HRIS

IT systems

Job description

Job Description: Provides leadership, accountability, and responsibility for the operation of the SCO Woods Cross Facility.

Job Essentials

1. Maintains sound financial management of the facility / business office including: Monitors accounts receivable. Processes accounts payable, verifies charges, diagnose discrepancies and requests credits as needed
2. Monthly billing and invoicing for external customers – coordinates with SCO Finance for cost allocation for services provided
3. Reviews and supports the maintenance of inventory, supplies / equipment needs for the department.
4. Acts as a resource for patients and third party inquiries regarding lost items, quality concerns, deliveries, or soiled pick-up.
5. Participates in the development of annual operational plans (including scope of service) that integrate with the facility strategic plan and related departments' operational plans to efficiently provide services.
6. Participates in the development of annual operating and capital budgets, assists in monitoring and analyzing financial performance and productivity and implements necessary corrective plans and maintains and reports budget variances.
7. Operational responsibilities may include budget, monitoring AR/AP and achieving organizational goals.
8. Maintaining transportation expense, maintenance, registration and UDOT requirements for facility leased vehicles.
9. Reviews and implements those policies and procedures that guide and support the assigned services. These include, but are not limited to, federal and state regulations, regulatory standards, and quality programs.
10. Anticipates and identifies the needs of the facility / department and creatively implements solutions to problems.
11. Assists in marketing and promotion of facility / department services.
12. Subject matter expert for Payroll, Human Resources, IT software systems utilized in the facility.
13. Provides support for all staff, fielding questions on Payroll, Human Resources, IT software systems
14. Assists in the scheduling, interviewing and selection of staff.
15. Assists staff with education, training, and surveys.
16. Directs, motivates and evaluates activities of facility / department staff ensuring that goals and expectations are met.

Minimum Qualifications

• Bachelor’s degree or related 4-year experience
• Three years management/supervisory experience.
• Three years budgeting experience.
• Proven interpersonal and organizations skills.

Preferred Qualifications

• Degree in Business/Finance/Accounting obtained through an accredited institution. Education is verified.
• Experience in a healthcare related setting.
• Interact with others requiring the employee to communicate information.
• Operate computers and other office equipment requiring the ability to move fingers and hands.
• See and read computer monitors and documents.
• Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.

Location: CSC Warehouse Montana - Billings Work City: Billings Work State: Montana Scheduled Weekly Hours: 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $29.58 - $45.66

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment.

All positions subject to close without notice.

Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more.

Thanks for your interest in continuing your career with our team!