Manager, Business Office- Supply Chain

Intermountain Health; Billings (MT); On-site; USD 84,813,000 - 130,669,000; Full time

Job summary

Intermountain Health in Billings, MT seeks a facility operations leader for the CSC Warehouse Montana site. You’ll oversee the operation of the facility and business office, supervise staff, and coordinate with Finance on AR/AP and budgeting.

The role emphasizes financial stewardship, annual planning, cost control, and compliance with regulatory standards, while maintaining service quality and patient-related support functions within the facility.

Qualifications

• Bachelor’s degree or related 4-year experience.
• Three years management/supervisory experience.
• Three years budgeting experience.
• Proven interpersonal and organizational skills.

Responsibilities

• Oversee operation of facility / business office.
• Manage accounts receivable and accounts payable; monitor charges and credits.
• Monthly billing and invoicing for external customers; coordinate with Finance for cost allocation.
• Monitor inventory, supplies and equipment needs for the department.
• Develop annual operational plans aligned with the facility's strategic plan.
• Develop and monitor annual operating and capital budgets; report variances.
• Ensure compliance with policies, procedures, and regulations.

Skills

Budgeting

Management/Supervision

Interpersonal skills

Organizational skills

Payroll knowledge

HR IT systems knowledge

Staff scheduling/interviewing

Education

Bachelor's degree

Business/Finance/Accounting degree

Tools

Payroll software

HR software

IT systems

Job description

Job Description

Provides leadership, accountability, and responsibility for the operation of the SCO Woods Cross Facility.

Scope

Responsible for the management and operation of the facility / business office.

Job Essentials

• Maintains sound financial management of the facility / business office including: Monitors accounts receivable. Processes accounts payable, verifies charges, diagnose discrepancies and requests credits as needed
• Monthly billing and invoicing for external customers – coordinates with SCO Finance for cost allocation for services provided
• Reviews and supports the maintenance of inventory, supplies / equipment needs for the department .
• Acts as a resource for patients and third party inquiries regarding lost items, quality concerns, deliveries, or soiled pick-up.
• Participates in the development of annual operational plans (including scope of service) that integrate with the facility strategic plan and related departments' operational plans to efficiently provide services.
• Participates in the development of annual operating and capital budgets, assists in monitoring and analyzing financial performance and productivity and implements necessary corrective plans and maintains and reports budget variances.
• Operational responsibilities may include budget, monitoring AR/AP and achieving organizational goals.
• Maintaining transportation expense, maintenance, registration and UDOT requirements for facility leased vehicles.
• Reviews and implements those policies and procedures that guide and support the assigned services. These include, but are not limited to, federal and state regulations, regulatory standards, and quality programs.
• Anticipates and identifies the needs of the facility / department and creatively implements solutions to problems.
• Assists in marketing and promotion of facility / department services.

Provides Operational Support Including

• Subject matter expert for Payroll, Human Resources, IT software systems utilized in the facility.
• Provides support for all staff, fielding questions on Payroll, Human Resources, IT software systems
• Assists in the scheduling, interviewing and selection of staff.
• Assists staff with education, training, and surveys
• Directs, motivates and evaluates activities of facility / department staff ensuring that goals and expectations are met.

Minimum Qualifications

Bachelor’s degree or related 4-year experience

Three years management/supervisory experience.

-and -

Three years budgeting experience.

-and -

Proven interpersonal and organizations skills.

Preferred Qualifications

Degree in Business/Finance/Accounting obtained through an accredited institution. Education is verified.

Experience in a healthcare related setting.

Interact with others requiring the employee to communicate information.

-and -

Operate computers and other office equipment requiring the ability to move fingers and hands.

-and -

See and read computer monitors and documents.

-and -

Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.

Location

CSC Warehouse Montana - Billings

Work City

Billings

Work State

Montana

Scheduled Weekly Hours

40

Hourly range

$29.58 - $45.66

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.