Manager, BioMed Shared Services

Brown University; Richmond (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Brown University is seeking a Manager, BioMed Shared Services to lead high-level research administration and manage complex proposal submissions for the Division of Biology and Medicine. You will guide a functional team, oversee budget development, and coordinate PSAs and subawards with internal and external partners.

The role requires a bachelor’s degree with at least 4 years of experience in research administration, preferably in higher education or non-profit settings.

Qualifications

• Bachelor’s degree required plus a minimum of 4 years of research administration experience.
• Degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math preferred.
• Higher‑Education or non‑profit work experience preferred.
• Equivalent combination of education and experience considered.

Responsibilities

• Provide comprehensive pre-award management including budget development and proposal assembly.
• Submit proposals for the division’s sponsored projects.
• Set up PSAs and contracts through BXM, initiate subawards.
• Manage rebudgets and serve as an administrative liaison between BioMed Shared Services, BioMed Research Administration, and sponsors.

Skills

Proactive service

Financial analysis

Communication skills

Organizational skills

Time management

Critical thinking

Education

Bachelor’s degree

Accounting/Finance/Public Health/Biology/Health Science/Science/Engineering/Math degree preferred

Higher-education or non-profit experience preferred

Equivalent education/experience accepted

Tools

InfoEd/Coeus grants management

MS Excel

Google Docs

Grants.gov / eRA Commons

Job description

Job Description:

The Manager, BioMed Shared Services provides advanced, high-level research administration and team leadership within BioMed Shared Services. BioMed Shared Services supports the majority of application and sponsored project proposal submissions for the Division of Biology and Medicine. Serving as a senior subject matter expert and operational liaison between the Shared Services Director and Grants and Financial Specialists, this non-supervisory role leads the management of large, multi-investigator, and highly complex proposal submissions. The incumbent serves as a functional team lead and workflow buffer, providing peer guidance and high-level technical oversight and serves as the administrative liaison between BioMed Shared Services, BioMed Research Administration, the Office of Sponsored Projects and collaborating institutions, sponsoring agencies and principal investigators (PIs). The position delivers comprehensive pre-award management (budget development, proposal assembly, and submission) as well as setting up Professional Services Agreements (PSAs) and contracts through BXM, initiating subaward agreements, and managing rebudgets.

Job Qualifications

Education and Experience

• Bachelor’s degree required plus a minimum of 4 years of research administration experience
• A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred
• Higher‑Education or non‑profit work experience preferred
• And/or equivalent combination of education and experience

Job Competencies

• Proven record of delivering proactive service to multiple stakeholders
• Excellent financial analytical ability
• Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities
• Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred
• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner
• Strong organizational, administrative, time management and critical thinking skills
• Ability to meet deadlines in a fast‑paced, multi‑faceted work environment and be flexible with schedule in order to meet deadlines
• Flexible, service‑oriented and resourceful
• Ability to organize and prioritize workload in a multi‑tasking environment while maintaining careful attention to detail
• Ability to handle confidential information with discretion
• Experience with proposal preparation with federal and non‑federal grants and using the InfoEd/Coeus grants management (or similar) system
• Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [e-mail] .

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.