Manager, Administrative Operations

ZipRecruiter; New York (NY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

A leading company in the medical/non-profit sector is looking for an Administrative Operations Manager. This role blends daily management with project oversight, focusing on optimizing systems and leading teams. Candidates should have 4-7 years of experience and strong analytical skills. Hybrid flexibility is offered, but candidates must be based in NY, NJ, or CT.

Qualifications

• 4–7 years in leadership roles in operations or administration.
• Proven expertise in managing projects and budgets.
• Strong aptitude for data analysis and strategic communication.

Responsibilities

• Oversee operational, technical, and personnel functions.
• Lead daily activities and long-range initiatives.
• Implement tools to track performance metrics.

Skills

Data analysis

Project management

Team collaboration

Strategic presentation

Education

Bachelor's degree (desirable)

Job description

Column Technical Services is seeking an Administrative Operations Manager who is a strategic operations leader to drive process excellence and organizational alignment in the Medical or Non-Profit sector. This role blends day-to-day management with high-impact project oversight—perfect for a resourceful problem-solver who thrives on optimizing systems, leading teams, and shaping strategic initiatives that move the mission forward. Apply today to learn more about this exciting opportunity!

**While this role offers hybrid flexibility, candidates must be based in NY, NJ, or CT to join us on-site as needed**

Job Summary:

Oversee key operational, technical, personnel, and data-related functions to ensure alignment with both departmental objectives and broader organizational strategy. Work closely with leadership to plan, execute, and optimize business workflows and strategic priorities. Lead both daily activities and long-range initiatives, promoting resource efficiency and a culture of continuous operational advancement.

Key Responsibilities:

1. Design frameworks to regularly assess and address evolving operational requirements
2. Develop and oversee internal controls, financial protocols, procurement practices, and vendor invoicing
3. Use data insights to uncover issues, monitor performance trends, and drive process enhancements
4. Implement and sustain tools that track and visualize departmental performance metrics
5. Generate strategic reports that surface meaningful trends and action areas
6. Collaborate with senior leadership to shape initiatives and allocate critical resources
7. Build and sustain relationships with campus partners to support cross-unit alignment
8. Direct end-to-end project execution, from scoping and stakeholder alignment to outcome measurement
9. Serve as a department representative on cross-functional committees and administrative projects
10. Guide daily operations to support departmental efficiency and service delivery
11. Recruit, mentor, and evaluate team members, fostering a culture of accountability and excellence
12. Set and review benchmarks to measure performance and refine operational strategy

Qualifications & Core Competencies:

• 4–7 years of advancing leadership responsibilities in operational or administrative environments
• Bachelor's degree is desirable; equivalent professional experience will be considered in its place
• Proven expertise in managing projects, driving efficient initiatives, overseeing budgets, and nurturing team growth
• Strong aptitude for data analysis, trend identification, and strategic presentation of insights
• Excellent communicator and team collaborator, with a track record of successfully guiding organizational changes

Company Description: We prioritize a culture of transparency and trust—where open communication is valued and every employee feels supported, heard, and empowered to grow.