Manager - Accounts Payable

Old World Industries, LLC.; Northbrook (IL); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Accounts Payable Manager to lead the Procure-to-Pay process. This role involves optimizing financial practices, ensuring compliance, and fostering a culture of continuous improvement. The successful candidate will oversee vendor management, enhance reporting quality, and ensure timely payments while managing a collaborative team. Join a company with a rich history of innovation in the automotive aftermarket, offering a competitive benefits package and a dynamic work environment. Your expertise will drive efficiency and excellence in financial operations.

Benefits

Medical, dental, and vision coverage

Company-matching 401(k) plan

Company-paid life insurance

Company-paid long-term care coverage

Company-paid disability

Flexible spending and health savings accounts

Company-paid employee assistance program

Paid time off and paid holidays

Voluntary life insurance

Pet insurance

Qualifications

• 7+ years in Accounts Payable with supervisory experience.
• Strong understanding of P2P processes and internal controls.

Responsibilities

• Oversee invoice processing and vendor relationships.
• Implement process improvements and lead training initiatives.

Skills

Accounts Payable

SAP

Vendor Invoice Management (VIM)

Internal Controls

Project Management

Microsoft Office (Excel & Outlook)

Analytical Skills

Communication Skills

Education

Bachelor's Degree in Finance or Accounting

Tools

SAP

Microsoft Excel

Job description

POSITION PURPOSE:

This position will be responsible for leading many aspects of the Procure-to-Pay (P2P) process. The Procure-to-Pay scope includes vendor establishment, purchase order, invoice and payment processing, expense reporting, issue resolution and exception handling. This position will focus on process optimization, efficiency, effectiveness, standardization, and education across OWI, as well as help build a culture of continuous process improvement. It will also help ensure quality reporting, systems security, policy compliance, sound financial controls and an excellent user experience.

DUTIES, TASKS AND RESPONSIBILITIES:

• Overseeing routine department activities, including invoice processing and vendor statement review, to ensure that they are completed accurately and on time.
• Ensures accurate setup and maintenance of Accounts Payable vendor master data.
• Building and maintaining relationships with employees, vendors, and lenders.
• Interacts with other accounting teams to resolve reconciliation discrepancies and issues.
• Supervise invoice processing within SAP VIM to ensure proper match and approvals are obtained.
• Ensures all vendors are paid per contractual terms and that inquiries and payment issues are responded to and resolved in a timely manner.
• Reviews vendor IRS form W-9s for completeness. Monitors the vendor database to ensure data is properly entered to facilitate the 1099 process. Prepares IRS Form 1099s for all eligible vendors and file appropriate reports with the IRS.
• Recommend, develop, and design financial best practices and process improvements, including but not limited to process documentation and reporting.
  1. Lead the implementation of improvements, modification and education and training of all end users.
• Hiring, training, motivating, and evaluating Accounts Payable staff members.
• Commits to the leadership and development of team members while fostering a positive, collaborative work culture.
• Utilizes a hands-on approach to manage and prioritize special projects and participates in other cross functional projects as required.

SKILLS, KNOWLEDGE AND ABILITIES:

• 7+ years' experience in the Accounts Payable field required.
• 3-5 years' previous hands-on experience with supervising an accounts payable department required.
• Strong awareness of internal controls.
• SAP experience required along with knowledge of P2P best practices.
• Vendor Invoice Management (VIM) experience a plus
• Experience driving organizational change.
• Understand the interaction between financial & accounting principles, procure to pay processes and IT/ERP systems.
• Ability to identify opportunities and take necessary actions to continuously improve procure to pay processes for the benefit key stakeholders.
• Proven ability to deliver high levels of customer service.
• Excellent oral and written communication.
• Strong computer/technical skills
  1. Advanced knowledge of Microsoft Office (emphasis on Excel & Outlook).
  2. Detail oriented with strong organizational and analytical skills.
• Outstanding organization and project management skills.
• Willingness to change and/or leverage existing technology tools where appropriate.
• Excellent written and verbal communication skills.
• Strong initiative and ability to manage multiple projects as well as strong follow through skills.
• Ability to work well with others in fast paced, dynamic environment.

This opportunity offers a competitive benefits package including:

• Medical, dental, and vision coverage with wellness benefits
• Company-matching 401(k) plan
• Company-paid life insurance and accidental death & dismemberment benefits
• Company-paid long-term care coverage
• Company-paid disability
• Flexible spending and health savings accounts
• Company-paid employee assistance program
• Paid time off and paid holidays
• Additional benefits included: voluntary life insurance, legal benefits, critical illness, accident insurance, and pet insurance

Old World Industries is among the largest privately held companies competing in the automotive aftermarket today. Built upon a 50-year history of ingenuity, the Northbrook, Illinois-based company is transforming the automotive, commercial and chemical industries that keep the world moving forward. Old World's brands include a full line of PEAK Performance Automotive Aftermarket Products including Antifreeze/Coolant, Washer Fluid, Lighting and Wiper Blades; BlueDEF Diesel Exhaust Fluid and Equipment; FINAL CHARGE PRO-SERIES Heavy Duty Extended Life Coolant, Fleet Charge SCA Precharged Heavy Duty Coolant and Thermal Charge Heat Transfer Fluid.